Office Administrator Coordinator

Job Description

SERVPRO Team Shaw

SERVPRO Team Shaw is one of the largest SERVPROs in Texas and has grown from one location in 2019 to 27 locations today across three major markets. We assisted over 3000+ customers with water and fire emergencies in 2023 across the DFW metroplex and are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction.

Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, asbestos & mold removal, and much more.

Do you love helping people through difficult situations?

Then, dont miss your chance to join our Franchise as a new Job File Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage Like it never even happened!

Were seeking someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then youll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with the opportunity to learn and grow.

Primary Responsibilities

Monitor job file status and audit jobs to validate that all documentation has been received from the field

Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders

Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed

Perform job close-outs by completing and review job file documentation for insurance and/or customerPosition Requirements

2+ years of administrative or office-related experience

Experience with writing estimates, job file processes, and quality assurance a plus

Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus

Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times

Polite, confident, and excellent customer service skills, including listening and questioning skills

Ability to remain calm and professional during tense or stressful situations

Excellent organizational skills and strong attention to detail

Very self-motivated and goal-oriented

Ability to multi-task

Capability to work in a fast-paced, team-oriented office environment

Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)

Ability to learn new software, including Xactimate and proprietary software

Ability to successfully complete a background check subject to applicable lawHours

40 hours/week, flexible to work overtime when requiredBenefits:

Medical, Dental, and Vision

Paid Time Off

Sick Paid Time Off

Paid Parental Leave

401k

PICTURE YOURSELF HERE

FULFILLING YOUR POTENTIAL

At SERVPRO, you have the opportunity to make a positive difference in the lives of people around you each and every day. We are seeking individuals who are self-motivated, proactive, responsible, and service-oriented teammates. Please join us in our mission to help our customers in their greatest moments of need. If you are highly dependable and excited about exceeding expectations, then you may be just the person we're looking for. Please search for a franchise near you to explore the opportunities waiting for you at SERVPRO. We look forward to hearing from you.

WORKING TOGETHER TO MAKE IT

Like It Never Even Happened

As a team, we are proud to offer our customers the industry-leading level of service. Each of our nearly 2300 franchises offers a broad variety of opportunities to help, to serve, and to repair, and restore peoples homes and businesses. If you have a passion for making a difference, our franchises are looking for you.

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Industries, Inc., the Franchisor, in any manner whatsoever.