Administrative Assistant- Estimating Department

Job Description

Job Purpose:

The job of an Estimating Coordinator provides vital support to the Estimating team with day to day activities and tasks, such as tracking bid opportunities, requesting outside quotes, and assisting the Estimators.Key Responsibilities

Review documents, specifications, drawings, addendums and RFI responses to determine complete scope of work and required bid submittal documents.

Create bid folders and copy bid documents to them.

Develop sign counts as needed based on regulatory/code requirements

Assist Estimator with research on vendor pricing and subcontractor quotes.

Work with internal manufacturing and installation departments to ensure price development accuracy.

Develop and maintain relationship with vendors to obtain best pricing on work needed.

Meet with Sales and internal team for pre and post bid updates.

Enter all data into systems (Salesforce and Acumatica).

Performs other functions as necessary or as assigned by supervisor.Skills Qualifications

Microsoft Office knowledge and skills: Outlook, Word, and Excel.

Standard office administrative practices and procedures, including the use of standard office equipment.

Strong analytical and communication skills.

Organizing, planning, and customer service orientation

Excellent attention to detail and problem solving.

Positive attitude, persistence, and a high level of integrity.

Ability to thrive in a self-driven, yet team orientated environment.

Flexible and possess cultural awareness.Education/Training/Experience

Minimum 1-year experience in Coordinator role, preferably in manufacturing or construction

Note - Other duties, responsibilities and activities may change or be assigned at any time with or without notice. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

PHYSICAL/MENTAL DEMANDS AND WORK ENVIRONMENT:

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands and fingers repetitively to handle, or operate standard office equipment; and reach with hands and arms. Employees occasionally lift and move records and documents weighing up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with managers, staff, vendors, the public and others encountered in the course of work.Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. In certain assignments, the work environment is moderately noisy.

Benefits

• Medical, dental, vision and life

•Vacation and sick time

•Paid holidays

•401(k) matching after qualifying period

•Anniversary and referral program

•Employee discounts

WE CONDUCT BACKGROUND AND DRUG SCREENING TESTS. WE ARE AN E-VERIFY PROGRAM EMPLOYER.