Maintenance Coordinator
Description:
WHO WE ARE:
At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same.
We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you!
ROLE SUMMARY:
The Maintenance Procurement and Logistics Coordinator is a member of the Arterra Oliver Winery Operations team. In this role you will support the team to ensure necessary supplies, parts and materials are ordered and in place for ongoing daily and scheduled activities. You will create purchase orders, procure and receive goods into inventory, and review supplier invoices for accuracy. You will work within the main ERP system (JDE) and maintenance software (Interal) to generate and receive orders, create/open/close maintenance requests.
KEY RESPONSIBILITIES:
Create purchase orders for the site, place orders for parts, supplies, and equipment.
Timely and accurate coding of invoices through vendor emails or scanman workbench
Work with team to ensure proper supplies, parts, and equipment replenishment.
Receive and put away parts and supplies.
Monitor and process orders and supplier accounts.
Review orders and contact account managers regarding any delays.
Processing and monitoring of supplier accounts.
Review orders received vs bills of lading vs supplier invoices and contact account managers regarding any discrepancies.
Maintain accurate files of orders and invoices received.
Setup new vendors, make changes to existing vendors in our systems.
In Interal (CMMS):
Assist in BOM creation.
Assist in creating better more in-depth PM’s.
Create KPI reports from Interal.
Monitor suppliers to ensure no billing or tax errors. Investigate receiving discrepancies.
Run reports to review for missed payments, duplicate payments, and overpayments.
Ensure any refunds are accounted for properly.
Support year end functions to ensure payments are processed within the proper fiscal periods.
Other duties as assigned.
WHAT YOU BRING:
Previous Administrative experience
Post Secondary Education
Computer skills, especially with Microsoft Office software.
Strong attention to detail.
Some experience in accounts payable/purchasing.
Excellent organizational and planning skills
Ability to work under tight deadlines
Good communication skills (verbal and written)
Attention to detail,
Proactive and self-motivated.
Team player with collaborative spirit.
WHAT WE OFFER:
Competitive Salary and Bonus.
Benefits and Pension Plan.
Product Allowances.
Training & Development Programs.
Tuition Reimbursement.
Commitment to Corporate Social Responsibility.
A chance to explore and learn more about the Wine industry.
COMPENSATION: Budgeted Range – $52,472 - $67,905 The budgeted range takes into account several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra.
The budgeted range will align with qualifications, including experience, education, training, licenses, certifications, and other business and organizational requirements.
We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.
R-11571