Event Planner

Job Description

The event planner will need to perform the following duties:

A. Responsible for the arrangements for conferences, seminars, and events and include:

B. Perform site location research, and also arrange audio-visual and information technology support.

C. Liaison support with venue and reserving of facilities and contract negotiations if stakeholders or partners do not provide facility.

D. Coordination and implementation of third-party participation of the events and public private partnership activities. Including inviting and confirming speakers for the meeting, webinar, or event.

E. On-site meeting and registration support and automation and telecommunications support.

F. Post-event support. The Contractor will prepare a spread sheet of participants and meeting action items (if necessary). If the event is a training session, the Contractor shall prepare a meeting evaluation, and provide to participants and analyze the results which includes suggestions and recommendations.

G. Collection management of third-party payment for participation

H. Provide automation and telecommunications to support monthly stakeholder teleconferences by sending out meeting notices, recording action items, and sending follow up items to stakeholders.

I. Promote public awareness of training events including message creation, disseminate information to partners via email and on social media.

J. Perform research to identify business training program best practices.

Skills and experience required

a. Must have a minimum of 8 years of event planning experience.

b. Minimum B.A. or B.S. degree