Administrative Report Coordinator

Job Description

Job Description

Overview:

A privately owned environmental consulting firm is seeking an experienced report writing specialist. Primary responsibilities would include daily report writing, review of lab reports, electronic file management, heavy interaction with clients, project managers and outside labs. The ideal candidate would possess strong written and verbal skills with a “do what it takes attitude”. The candidate must be self-directed and comfortable working in a fast paced environment and wearing multiple hats.

Requirements:

One to two years of technical writing experience preferred

Proof reading, editing and technical formatting experience

Excellent prioritization and organizational skills

Ability to multi-task in a fast-paced environment

Strong interpersonal skills and excellent written/verbal communication skills

Intermediate to advanced level PC skills required with an emphasis on Microsoft Word and Excel

Preferred Background:

Working knowledge of MS Word including correct formatting and spelling/grammar check.

General admin. experience involving detailed report coordination work.

Job Responsibilities:

Using pre-existing templates prepared by technical staff in Word/Excel, generate new environmental field reports and collate lab reports, drawings, and other attachments.

Organize electronic job folders and verify required documents uploaded.

Email/phone communication with Omega project management and field staff to verify details.

Retrieve incoming outside laboratory reports and do non-technical review for match to chain-of-custody and date/spelling accuracy.

Work with in-house and outside labs on lab report corrections.

Provide draft reports to Omega QC Department for mark-up and do corrections including minor formatting changes.

Forward completed reports to clients and closeout job folders.

Track progress status of reports in Big-Time management software.

Benefits:

Paid holidays and PTO

Company subsidized health insurance including HRA.

Company subsidized dental, vision, and disability

Company match on 401k

Profit sharing plan

Bonus program

Salary range Based on experienceCompany Description

About us

Omega Environmental Services, Inc. was founded in 1989 when the key personnel of a “Fortune-500 company’s environmental engineering division founded their own company. The culture of the new organization is based on providing superior customer service, rapid response, and “turn-key” environmental health & safety services. Our company policy is to earn our client’s trust and respect by providing exceptional client service and consistently high-quality work.

This policy has enabled Omega to work with “Fortune-500 companies, health care institutions, and insurance companies on their environmental health & safety projects. In addition to asbestos and lead programs, Omega specializes in OSHA compliance programs, health and safety programs, indoor air quality assessments, and Phase I and II environmental site assessments. We have also been leaders in the industry in microbial consulting, remediation design & oversight. Working with healthcare institutions and hospitals, infection control departments often call us to perform outside quality control or assist in preparation for Joint Commission on Accreditation of Healthcare Organizations (JC) inspections.

At Omega, we are sensitive that our client’s financial resources available to address environmental and health, and safety issues may be limited. Yet the reduction of environmental liability is also critical. At Omega, both cost minimization and limiting environmental exposure are incorporated into our project design criteria.

Since opening, Omega has experienced a health & controlled growth rate of nearly 20% per year, and our professional staff members have diverse backgrounds covering the following disciplines: Environmental Engineering, Industrial Hygiene, Ventilation, Toxicology, Risk Assessment, Air Pollution, Safety, and Environmental Law. Our field staff consists of professionals with undergraduate and advanced degrees and years of experience working with the public and private sectors on environmental projects. Over 80% of our work comes from referrals and repeat business. We have found success by focusing on the needs of our customers without compromising quality or liability-related issues.