Billing Assistant

Working with the dispatch, drivers, Branch Manager, and the corporate team, the Billing Coordinator is responsible for compiling the raw data for upcoming and ongoing jobs and refining them to allow deliver of invoices to our customers which are timely, accurate, and transparent. The successful candidate will have a keen eye for detail, strong communication skills, and the ability to stay organized and think on their feet.

Primary duties include, but are not limited to:

Work closely with Branch Management to ensure data quality and consistency on job documents

Assess billing documents for accuracy and completeness, acquiring missing or correct data when necessary

Input and verify data in TCR, working with Branch Management and Billing Manager to ensure invoicing is completed per the weekly billing schedule

Ensure completed invoices are delivered to customers

Work with Branch Manager and Accounts Receivable to ensure timely collection of money owed from customers

Collaborate with the Branch Manager and Billing Manager to solve problems, resolve disputes, and maximize efficiency for the branch

Greet guests, answer phone calls and respond to e-mails in a timely manner

Filing

Other duties as assigned

Key Skills and Qualifications:

Excellent communication skills, including the ability to communicate potentially complex information related to billing

Excellent organizational skills, with the ability to stick to tight deadlines

A demonstrated ability to adapt to evolving situations and collaborate with a team to solve problems

Attention to detail

A constant desire to learn more and refine existing processes.

Willing to help whenever it is needed - team player

The ability to anticipate potential issues and take initiative to address them

Highly efficient in Microsoft Office Suite

Prior experience in the Traffic Control industry or similar is preferred

Prior experience and exposure to effective billing practices and billing software is preferred

Benefits Offered:

Health, dental, vision, life, accident, disability insurance.

401 (k) with employer match up to 4%

Paid time off

Holiday pay

Starting Salary: $20.00 (subject to experience)

PLEASE NO PHONE CALLS

An Equal Opportunity Employer

About Quail Construction LLC:

Quail Construction has been in the traffic control industry for over 20 years. What once was a small company ran out of a spare bedroom has turned into a statewide operation with 6 locations throughout the state of Arizona. Over the years our services have expanded from traffic control to asphalt & concrete restoration, underground drilling, trench protection, attenuator trucks, much more. Products offered by Quail Construction: Traffic Control Asphalt & Concrete Restoration Asphalt Milling Vacuum Trailers Directional Drilling Trench Protection Pedestrian Fencing Lighted X’s Light Towers Message Boards Temporary Traffic Signals Concrete Barrier Wall

Full-Time