Administrator and Data Entry Clerk

We are seeking a highly organized and detail-oriented individual to join our team as an Office Administrator and Data Entry Specialist. The ideal candidate will play a key role in ensuring the smooth and efficient operation in the office while also supporting our accounting functions.

Responsibilities:

Perform day-to-day office administrative tasks including answering phones, responding to emails, and managing correspondence.

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Assist in managing office budgets and expenses.

Handle data entry tasks with precision and efficiency, ensuring accuracy and completeness of information.

Prepare, compile, and sort documents for data entry.

Enter accounting and financial data into Tally software with accuracy and attention to detail.

Generate reports, presentations, and spreadsheets as needed using software such as Microsoft Excel, PowerPoint, and Word.

Assist with basic accounting tasks such as invoice processing, accounts payable/receivable, and reconciliation.

Support other team members with administrative tasks and projects as needed.

Requirements

Knowledge and Experience

Proven experience in office administration and data entry.

Basic accounting knowledge and experience working with accounting software, preferably Tally.

Proficiency in computer software including Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).

Excellent organizational skills with the ability to prioritize tasks and meet deadlines.

Strong attention to detail and accuracy.

Excellent communication skills, both written and verbal.

Ability to work independently with minimal supervision and as part of a team.

Fluent in languages Swahili and English