Overview:
With a long history of compassionate service to residents of central Maryland, Stella Maris is a recognized leader in skilled nursing care including outpatient rehabilitation and short-term rehabilitation. Our nursing home facility is located on our beautiful campus in Timonium, MD.
Executive Office Manager
Paid time off (PTO) & company paid holidays
Tuition reimbursement
403(B) retirement plan with generous company match and “Catch Up” provision
Competitive health, prescription, vision and dental benefits
Discounts on auto & home insurance and Verizon plans
Pet Wellness coverage, legal assistance and identity protection
Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program
Perks at Work - savings on favorite brands, travel, tickets, dining and more!
Responsibilities:
JOB SUMMARY: To provide organizational and general office support for the Administrative office with a high degree of independence, initiative, judgment and decisiveness. Over see administrative support staff to ensure fluidity of the office.
ESSENTIAL FUNCTIONS
Project & Process Management Support includes but may not be limited to:
-Oversees complaint and compliance allegations that come into the Administrative office; initial intake, investigation and notifying appropriate parties and oversee resolution. Process to include follow-up to the complaintent and record keeping for Stella Maris. Participates in compliance calls and initiatives as needed.
-Support the Administration office with matters involving risk including, but not limited to security concerns, quality issues, customer service investigations, etc.
-Coordinates facility-wide construction and/refresh projects to include- recording keeping of the meetings; identifying communication channels, takes initiative to think thru processes and who/what is impacted; keeps Executive Director and SVP of Operations informed of status.
-Personal liaision to Executive Director and SVP of Administration for project management; including but not limited to organizing the process and discemenination of communication to regulatory agencies, working with Mercy IT and communicating to key staff on status of project, etc.
- Functions as the Administrative support for the ED and SVP of operations, schedules appointments, arranges conferences, meetings, travel and maintains calendar.
- Designs, follows, and monitors systems and processes to organize data logically for retrieval and to assure follow-up (tickler) for assigned projects. Suggests improvements in existing processes and implements these improvements.
Qualifications:
Bachelor's Degree preferred
Associate's Degree required
Notary Public preferred
Permanent