Accounting Clerk

Job Description

DEPARTMENT/PROJECT OVERVIEW

The Boys & Girls Clubs of Greater San Diego (BGCGSD or Clubs) CHANGES LIVES through quality programs and guidance in a safe, affordable and fun environment. BGCGSD’s mission is to inspire and enable youth to achieve academic success, build good character and responsible citizenship and make healthy lifestyle choices. We have been providing a safe, fun, and positive environment at our sites with trained and dedicated professional staff. Members are involved in age-appropriate activities based upon our three priority outcomes of Academic Success, Character Development, and Healthy Lifestyles.

POSITION OVERVIEW

Under direction of the Senior Accountant, incumbent will be tasked with maintaining the financial department of Accounts Payable and Accounts Receivable; perform account reconciliations; maintaining accounts payable files and records; produce monthly financial and management reports; investigate and resolve any irregularities; assist in general financial management and analysis. Other duties as assigned by the Controller

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. ACCOUNTS PAYABLE

Process accounts and incoming payments in compliance with financial policies and procedures.

Reconciles processed work by verifying entries and comparing system reports to balances.

Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.

Review and verify invoices and check requests from multiple cost centers.

Post transactions to journals, ledgers and other records.

Reconcile accounts payable transactions; prepare analysis of accounts.

Verify and audit required approvals and correct account and project coding on all invoices.

Maintain vendor database and vendor files.

Obtain and submit appropriate documentation for new and current vendors.

Updates job knowledge by participating in educational opportunities.

2. ACCOUNTS RECEIVABLE

Assist Accounts Receivable as needed.

Full-Cycle accounts receivable process.

Performing day to day financial transactions to include verifying, classifying, computing, posting and recording accounts receivable data.

Enter all cash receipts into accounting software (MIP) on a daily basis.

Calculate and post receipts to appropriate general ledger accounts and verify details of transaction, such as funds received and total account balance.

Compile and sort documents, prepare and post invoices and credit and debit memos.

Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.

Work with collections personnel to verify status of delinquent accounts and solicit payments on overdue accounts.

Generate financial statements and reports detailing accounts receivable status.

Maintains financial historical records by filing accounting documents.

Provide backup support to other groups in the accounting department, type periodic reports and perform other general administrative duties

Other duties as assigned by Leadership.

QUALIFICATIONS

BS degree in Finance, Accounting, or Business Administration; or equivalent combination of knowledge and experience. (Required)

One to three years accounts payable or general accounting experience; solid understanding of accounting fundamentals. (Required)

Knowledge of accounting computer systems and software as well as general ledger (debits and credits); knowledge of MIP Fund accounting a plus.

Proven ability to calculate post and manage accounting figures and financial records. (Required)

Proficient in data entry and management; attention to detail, thorough, organized. (Required)

Developed work ethic to be responsible, accountable; independently follow up, complete tasks, anticipate needs and meet deadlines in a professional manner with accuracy and on schedule. (Required)

Excellent interpersonal skills and proven ability to effectively communicate in a professional manner. Verified oral and written command of the English language. (Required)

Aptitude to assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization. (Required)

Expertise using computers and relevant software applications, including database management, graphics, spreadsheets, calendaring, and word processing; proficient in web-based research. (Required)

Proficient in basic math for calculating wages and deductions; organizational skills for storing and processing financial information quickly and efficiently; and communication skills for explaining payroll policies to employees and for receiving instructions from managers and accountants. (Required)

Strong organizational skills with the ability to work independently, prioritize tasks, organize time efficiently, judge information and meet deadlines, and to initiate and track routine independent short- and long-range projects to completion. (Required)

Strong organizational skills with the ability to work independently, prioritize tasks, organize time efficiently, judge information and meet deadlines, and to initiate and track routine independent short- and long-range projects to completion. (Required)

Special Conditions of Employment:

Successful completion of pre-employment background check and maintaining a drug-free work environment.

Valid Driver’s license and verification of insurance.

Occasional weekend and evenings in support of fundraising events, committee meetings, trainings, and activities.

CPR & First Aid Certification.

BENEFITS WE OFFER

Medical, dental, vision, vacation, and sick leave

Discounted membership

401(k) savings and investment plan with employer match

Professional Development

Hybrid Schedule (Staff members will have the option to work remotely no more than two (2) days in a workweek)

Staff Member Discounts and Perks

The information presented is intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

DISCRIMINATION STATEMENT

The BGCGSD prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCGSD is an equal opportunity employer.