Payroll Administrator

Full-time, Nonexempt, $35.72/hour

Application deadline: May 31

Background

Opened to the public in 1935, The Frick Collection is a world-renowned art museum consisting of more than 1,800 works of art from the ninth to the nineteenth centuries displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. It is considered one of the world's most perfect museums and the residence is one of New York City's few remaining Gilded Age mansions. The Frick welcomes nearly 300,000 visitors a year to its tranquil mansion on the Upper East Side, encouraging visitors to closely observe, reflect, and engage with its esteemed collection.

The Frick Art Reference Library, founded by Mr. Frick's daughter, Helen Clay Frick, in 1920, is an internationally recognized research library that serves as one of the world's most complete resources for the study of Western art. Our entire staff ensures that the resources of The Frick Collection are made accessible and inviting to "all persons whomsoever," in accordance with the wishes of the museum's founder.

Since summer 2020, The Frick has been in a temporary home, Frick Madison, at 75th Street and Madison Avenue (the former Whitney Museum of American Art), while renovations are underway at the mansion on 70th Street. Construction has progressed rapidly and, in addition to special exhibition galleries, education spaces we have added enhanced visitor amenities and accessible spaces. Frick Madison is now closed to the public as we prepare our move back to 1 East 70th Street.

At the Frick Collection we pride ourselves on promoting an open and welcoming workplace culture that supports diversity and work-life balance. The Frick strives to provide our employees with competitive salaries and exceptional benefits in a beautiful and pleasant work setting while offering an excellent opportunity to appreciate some of the world's finest works of art.

The Frick requires all employees be fully vaccinated and to have received booster vaccines against COVID 19.

Position Summary

Reporting to the Human Resources Manager, the Payroll Administrator will be an integral part of the Finance Department, guaranteeing pay is processed on time on a bi-weekly basis as well as serve as the point of contact for employees as it relates to payroll, withholdings, benefits premium and retirement contributions. This role will also work closely with Assistant Manager of HR and Internship Coordinator on trouble shooting time and attendance issues and in the employee onboarding process.

Requirements

The education and/or experience requirements listed below are representative of the knowledge, skill, and ability required to successfully perform the essential duties of this position.

High School diploma or equivalent.

3-5 years of experience processing payroll.

Strong knowledge of payroll functions; familiarity with Federal and State employment laws (FLSA, FMLA, etc.).

Experience in the Paylocity or other cloud based HRIS/payroll system.

Extensive experience in payroll systems: research, implementation, technology, employee education.

Knowledge of income withholding orders (Child Support, levy, etc.).

Impeccable attention to detail and analytical and problem-solving skills.

Proficient multi-tasker who is able to retain composure under pressure.

Proficient in the use of Word, Excel, Outlook, Teams and web-based applications

Confident in reviewing own work to guarantee accuracy.

Excellent verbal and written communication skills and ability to interact with employees at all levels.

A flexible team player who enjoys challenges, collaboration, and innovation.

Additional useful experience

Certified Payroll Professional (CPP)

Bilingual skills: English/Spanish helpful

Experience working in an inclusive work setting that offers meaningful work and recognition for people with disabilities and other traditionally underserved communities.

Experience in a not-for-profit setting or cultural institution.

Physical Requirements

The physical requirements of this role are needed to perform the essential job functions with or without reasonable accommodation(s).

Physical requirements are comparable to most office roles. Ability to interact in-person with colleagues. Use common office tools and machines (computer, phone). Ability to traverse throughout the office and building(s) both inside and outside of the museum and visit different levels of the building. Occasionally moving files and bankers boxes of records and documents.

Employment Status and Compensation

This role is a full-time nonexempt 35 hour/week role.

There are options for remote work on a limited basis, as determined by departmental needs and under the supervision of the Human Resources Manager.

The base annual salary for this role in fiscal year 2025 is $65,000. The hourly rate for this role is: $35.72/hour; the overtime rate (hours worked over 35 in a workweek) is $53.58/hour.

Benefits in Employment with the Frick Collection

Paid Holidays: All full-time employees are eligible for 14 paid holidays, all federal holiday plus: Lincoln's birthday, Juneteenth, Election Day and two floating holidays to be used in the last quarter of the year.

Sick and Vacation time: full-time employees are eligible to accrue up to 12 sick and 12 vacation days their first year of employment and subsequent years. The 4th year of employment vacation accruals increase to up to 17 days/ year.

Family leave: In addition to adhering to all federal family leave laws, we provide all eligible employees with paid bereavement and family leave.

Health, Dental and Vision insurance: all full-time employees and their eligible dependents may enroll in employees sponsored benefits plans. Employees contribute to the cost of health insurance based on income level and type of coverage selected.

Short and Long Term Disability and Life Insurance: the Frick covers the entire cost of these benefits for all full-time employees. The life insurance benefit is up to three times the employee's annual salary.

Retirement: The Frick supports all employees in planning for retirement by offering participation in a Tax Deferred Savings Plan - 403(b) and a defined benefit pension plan.

Wellness Programs at the Frick include an Employee Assistance Plan, a discount on Citi Bike memberships and a discount on bike helmets.

Additional benefits include discounted Metro Cards/Transit Checks, flexible spending accounts for health, dependent care and commuting costs.

Application Process

Apply here or send resume and cover letter to:

Human Resources Manager

Frick Madison

30 East 75th Street

New York, NY 10021

Application deadline: May 31

Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

This description shall not be construed as a contract of any sort for a specific period of employment.