Operational Admin Coord

The Operational Administrative Coordinator performs a wide variety of operational activities including the coordination of facility maintenance and provides administrative support to the program and program leaders.

Tracks and monitors department expenditures and budgets and ensures the efficient and effective functioning of department operations.

Job Responsibilities * Serves as a primary liaison with Safety, Security and outside property maintenance contractors to ensure the consistent provision of services and to resolve problems.

* Participates in property renovation, space allocation and office moves while coordinating Information Systems, telephone, facilities and other support services as needed; Negotiates and approves service contracts within pre-approved parameters.

* Works with program leadership, peers and other relevant departments and community organizations to promote the program by developing marketing materials, coordinating events/activities and providing or coordinating written communications and presentations.

* Schedules and coordinates arrangements for meetings and special events such as facilities, catering and logistics.

* Coordinates the timely receipt, processing, production and distribution of regular reports to appropriate departments and staff.

* Revises/drafts processes and procedures as needed to support efficient and effective department operations.

* Processes requisitions, invoices and expense reports in addition to preparing check requests, determining appropriate accounting codes and ensuring data entry of appropriate information.

* Maintains confidential team member records for department staff, processes time sheets, tracks Paid Time Off and serves as a liaison with Payroll and Human Resources.

* May perform additional duties as assigned.

Additional Requirements Experience - 5 years of relevant office experience Education - High School diploma or equivalent Inova Benefits and Perks: * Health, Vision, and Dental Coverage * Tuition reimbursement and Educational Assistance * Student loan assistance - up to $10,000!

* State-of-the-art medical and training facilities * Paid parental leave for birth/adoption of a child * Retirement benefits with match from day one * Free Parking to all employees * Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!

See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE