Office Administrator

Job Description

Job Summary

In this position you will exercise discretion and independent judgement in overseeing activities related to facilities management; general office administration; reception duties, and support of the Senior Management staff.

Duties and Responsibilities

Establish and maintain office vendor, property management, and service relationships

Coordinate general facility service vendors and agreements, and to maintain related service invoices

Monitor general office supply needs

Organize and maintain all building maintenance and purchasing files

Reception duties include greeting all office visitors; issuing visitor badges; receiving mail and other office deliveries as may be needed

Provide general administrative support to senior management staff i.e. meeting scheduling, preparing correspondence, travel arrangements, expense reporting

Weekly ordering of lunch catering for three offices

Maintaining Citizens depopulation logins

Maintaining inventory and distribution of company apparel and/or promotional items

Order business cards for eligible employees

Create schedules for off-duty officers

Other tasks and projects as may be assigned

Qualifications

2-3 years previous administrative experience

Proficiency with Microsoft Office products required

Excellent communication skills and ability to interact on a professional level with internal and external personnel and partners

Ability to work independently in a fast-paced environment; meets deadlines, and manage changing priorities effectively

Essential Functions

Ability to adhere to on-site attendance schedule

Ability to communicate effectively in writing and verbally

Ability to track and maintain various bodies of data

Ability to multitask and keep track of multiple projects

Ability to coordinate between multiple vendors, departments, and employees

Ability to lift up to 50lbs

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. In this role you may be asked to travel to the corporate office or other satellite offices (10% travel).

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to type, handle or feel; and reach with hands and arms.

Compensation and Benefits

We recognize that talented professionals are attracted to companies that provide a great place to work, combined with a comprehensive and competitive pay and benefits package, along with opportunities for personal growth and job advancement. For this reason we are pleased to provide:

Market Competitive Wages

Prof. Development and Educational Assistance Programs

Safe Harbor 401K Plan with Immediate Vesting and an Automatic Company Contribution

15 Paid Time-Off Days

3 Discretionary Days

5 Parental Leave Days

5 Jury Duty Days

5 Bereavement Days

8 Company Paid Holidays

Health Insurance

Dental Insurance

Vison Insurance

Short and Long Term Disability Insurance (company paid premium)

Flexible Spending Accounts with Company Contribution

Health Savings Accounts with Company Contribution

Employee Life and AD&D Insurance

Dependent Life and AD&D Insurance

Company paid AAA Membership

Company paid Identity Theft Protection

Other Ancillary Insurance Benefit Programs

And more…

Safepoint Insurance is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, age or disability. We assure you that your opportunity for employment with Safepoint depends solely on your qualifications.

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