Business Manager

Job Description

Insero Talent Solutions is recruiting a Business Manager for a well respected library in Ithaca, NY.

This is a senior administrative position involving independent responsibility for the supervision and coordination of the fiscal, human resources and operational functions of a central library. The position is responsible for budget formulation analysis, tracking, fiscal management, human resources and benefit administration, statistical reports and record keeping.

The nature of the work also requires the confidential handling of sensitive labor relations information. Work is performed in accordance with policies and objectives directed and outlined by the Library Director, with high autonomy and significant independent judgment. The incumbent works under the general direction of the Library Director and participates in financial strategic planning for the organization. The position acts as a liaison with a variety of other departments and agencies and supervises the Principal Account Clerk and any staff assigned to the Business office. This position provides budget orientation for Board of Trustees and staff as well as provides new staff orientation. The incumbent will perform all related duties as required.

TYPICAL WORK ACTIVITIES:

Responsible for the timely, accurate recording and reporting of all financial transactions for the Library, including payroll, cash receipts, cash disbursements, and investments.

Develops, Administers, and Assesses policies and procedures related to budget, financial operations, personnel and benefit administration

Serves as a member of the Library Board Finance & Personnel Committee

Prepares budgets, related fiscal analysis, and materials needed for board resolutions and budget adjustments

Ensures the implementation and maintenance of necessary financial controls;

Supports labor negotiations through research, preparing impact projections, or suggesting modifications to labor contracts; serves on the management negotiating team and participates in labor management meetings

Responsible for the effective implementation of union contracts, federal and state laws, and civil service rules to situational human resource issues

Serves as liaison with County Department of Human Resources; Responsible for compliance requirements and procedures with Civil Service

Responsible for Orienting new employees to library compensation and benefit programs

Works with Library staff to facilitate filling position vacancies;

Serves as a member of the Library leadership team

Responsible for all required reporting for the payroll and human resources functions of the Library

Fixed assets: maintain current list of assets in compliance with capital assets policy and GASB;

Responsible for benefit program administration and related staff support and training

Maintains and reconciles all general ledger accounts and prepares journal entries as necessary

Revises, systemizes, and installs account keeping methods and procedures and adjusts accounting software accordingly

Analyze and prepare projections and reports for Director and trustees as requested; produces monthly financial

statement for the Library Board of Trustees

Monitors and plans cash flow, investments, and necessary transfers

Monitors contracts and service agreements, initiates proposals for changes

Directs or prepares the compilation and analysis of a variety of complex financial and statistical records, reports and projections including State annual report and library organization surveys and other governmental reporting

Prepares annual audit records and consults with independent auditors

Maintains archived accounting and payroll records

May provide notary public services for employees and general public

Participates in organization committees, task forces and service initiatives.

Other related duties as assigned/required.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of current principles and practices of business administration, accounting and budgeting including fund

accounting, and payroll and benefits administration

Thorough knowledge of policies, procedures, negotiated provisions and legal requirements in all benefit areas

Thorough knowledge of personnel procedures to allow correct interpretation and application of benefit areas of negotiated union contracts

Good knowledge of the organization’s mission, policies, and operating procedures

Good knowledge of the laws and regulations pertaining to the organization

Working knowledge of statistical techniques, report preparation, budget preparation and expenditure control

Ability to prioritize multiple and conflicting priorities and meet deadlines

Ability to plan and supervise the work of others

Ability to communicate effectively and correctly both orally and in writing

Ability to independently handle routine administrative details

Ability to relate well and develop working relationships with employees in all departments and board members

Ability to develop working relationships with vendors, service providers, and county departments

Ability to anticipate the human resource and business administration needs of the library board of trustees

Ability to make complex arithmetic computations involving fractions, decimals, and percentages accurately

Ability to perform close, detailed work involving considerable visual effort and concentration;

Integrity and good judgment in solving complex account keeping, benefits administration or payroll issues

Skill or ability to operate an alphanumeric typewriter, word processor or personal computer keyboard with considerable

precision and at an acceptable rate of speed

Skill or ability to work with spreadsheet, database, word processing programs

The employee’s physical and mental condition shall be commensurate with the demands of the position, either with or without reasonable accommodations.

MINIMUM QUALIFICATIONS:

Graduation from a regionally accredited or New York State registered four-year college or university with a bachelor’s degree in accounting, business administration, or a related field AND four years of full-time paid (or the equivalent part-time and/or volunteer) experience in an office management or senior level account clerical position; OR

Graduation from a regionally accredited or New York State registered two-year college with an Associates Degree, or 60 college credit hours, with a focus in accounting, business administration, or a related field AND six years of full-time paid (or the equivalent part-time and/or volunteer) experience in an office management or senior level account clerical position; OR any combination of training and experience equal to or greater than that described above.