Contracts Admin/ Inside Sales II

Job Description

Job Summary

The Inside Sales II will manage contracts for the sale of goods and services, equipment, materials and products. Responsible for review of solicitations, generation and/or support of proposals, negotiation of contracts including terms and conditions, review of price and cash flows, manage contract performance and contract closeout under the general supervision.

Primary Responsibilities

Essential functions of the position include, but are not limited to:

Responsible for post award contract administration, follow-up, general problem solving and order status

Coordinate with Account Managers, Supply Chain, Pricing and other functions as applicable to ensure contractual requirements are met

Participate in customer calls and meetings (as applicable)

Perform and maintain order entry in MRP and Government systems such as Wide Area Work Flow (WAWF) and Commercial Asset Visibility System (CAVS)

Maintain Contracts repository/records ensuring consistency and standardization

Monitor On-Time contract deliveries

Review and participate in Production solicitations and provide proposal support for submission to customer.

Prepare, submit and negotiate Repairs and Spares proposals with inputs from management.

Understand and communicate lead times and risks of deliverables.

Evaluate and analyze Contracts and/or Subcontracts terms and conditions

Prepare documentation for internal contract review / approval, accept Customer Purchase Orders

Provides internal organization direction and recommendations on contract requirements

Coordinate with manager of Contracts to review and assess complex contract terms

Review and process all contract amendments and changes

In collaboration with Account Managers (AMs) and Business Unit Managers (BUMs), act as a liaison with customers to maintain, preserve and enhance Palomar’s image with its customers, thus ensuring favorable long-term relationships. May include some level of account management responsibilities as assigned by AM/BUM such as Backlog Management

Interface with accounting to resolve any payment issues on contracts

Coordinate and work with Trade Compliance in support of export license applications (as applicable)

Interface with all levels of management on contractual matters and requirements pertaining to a contract performance and execution

Responsible for ensuring proper document control is maintained

Prepare periodic reports for dissemination to other departments

Responsible for ensuring proper document control is maintained

Prepare periodic reports for dissemination (as required)

Provide on-going assistance to other departments within Palomar during day to day operations

Perform such other assignments as may be required from time to time by management

Participate in the Manufacturing/Operations/Supply Chain/Sales and bookings meetings in support of overall contract management

Seek to make improvements in processes and procedures

Embodies Palomar’s three value drivers (Profitable new business, Value Price and Productivity)

Qualifications

Must have excellent communication and oral communication skills

Must be computer literate in Word and Excel

Ability to define problems, collect data, establish facts and draw valid conclusions.

Must have knowledge of contract law and the Federal Acquisition Regulations (FAR), Truthful Cost or Pricing Data Act (TCPA)

Knowledge of Export Administration Regulations (EAR) and International Traffic in Arms Regulations (ITAR)

Strongly motivated, engaged and self-driven

Proven good judgment, organizational and problem-solving skills

Must be a US person

Education/Previous Experience Requirements

Four-year college degree in Business, accounting or a related field

Three (3) to six (6) year experience in Government Contracting

Salary range: $65,000 – 115,000

*To comply with U.S. export laws and regulations, Palomar Products Inc. operations in the U.S. may only employ "U.S. Persons" as defined by the International Traffic in Arms Regulations (ITAR).

** Equal Employment Opportunity (EEO) and Affirmative Action (AAP) Employer

Palomar Products is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of age, race, color, religion, sex, sexual orientation, gender identity or expression, medical condition, national origin, marital status, disability, pregnancy or parental status, childbirth, genetic information, or military and veteran status. Request an Accommodation. Read further information regarding Affirmative Action narrative availability.

Palomar Products participates in E-Verify: Details in English and Spanish. Right to Work Statement in English and Spanish. EEO is the law. Pay Transparency Nondiscrimination Provision.

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