Crewing and Vessel Payroll Coordinator

Job Summary

The Crewing and Vessel Payroll Coordinator provides support to Captains of vessels, signing on crew members on ships and supporting the payroll manager and union halls as needed.

Primary Objectives

Organize and collect employment-related documents.

Perform timely, accurate, and complete personnel-related data entry for all crewmembers.

Support the Vessel Payroll Manager, Captains, Crewmembers and Union Halls.

Prepare and set up for new vessels.

Provide back up support for the Vessel Payroll Manager.

Document and review existing processes to promote a continuous improvement environment.

Recommend process improvements when applicable.Duties and Responsibilities

Enter MM&P Port Relief Officers, Rotary, Vacations, and Reclaims in the MMP Portal. Email job order numbers to Captains.

Enter SIU Rotary's, Reclaims, Vacations, and Standbys in the SIU Portal. Email job order number to Captains.

Prepare clearance letters for MEBA reclaims (permanent and rotary) and send to the union hall, crew member, and Captain. Verify submission to the appropriate union hall for new rotary or rellief.

Enter crew member information on the travel request chart, verify travel profiles, and send to Travel Meadows.

Request flight from Travel Meadows, ensure receipt of flight from travel Meadows, Confirm flight arrangements with crewmember and Union Hall.

Ensure all open job orders are filled.

Ensure all crewmember documents are up to date.

Enter necessary documents, add notes, and schedule crewmembers in NS5.

In NS5, Delete “Scheduled On” crewmembers that threw jobs back and alert Captains.

Verify DOT for other companies: check NS5 for any notes, fill out form, and send back to company.

Request DOT for crewmembers from companies where they have worked in the past 24 months.

Prepare and set up for new ships.

Help prepare Chinese Visas when needed.

Backup the Vessel Payroll Manager when needed.

Process HVO Vessels direct deposits and taxes.

Other duties as assigned.QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High school diploma or equivalent requiredWork Experience

Relevant experience in Vessel Crewing required

3+ years of experience in a payroll position requiredRequired Knowledge, Skills and Abilities

Ability to follow verbal and written instructions

Excellent organization and mathematical skills

Solid knowledge of NS5

Familiarity with Microsoft Office software

Good communications and customer service skills

Willingness to work off hours when necessaryCompetencies

Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.

Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.

Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.

Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often

Walk/travel within office environment, crouch/bend to access floor-level storage - Often

Use hands/fingers to operate office equipment, type/complete data input, write - Often

Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly

Sight sufficient to read instructions, documents, and screen-based information - Often

Use hands/fingers to manipulate and file documents, folders, small objects - RegularlyWorking Environment

This role requires work that may involve the following environmental conditions:

Corporate office environmentScreening Requirements

Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

The applicable salary range is aligned to one of 5 zones according to a cost of labor index for the geographic location of the role. Starting pay for the successful applicant will depend on a variety of job-related factors, which may include related experience, education and training, location, business needs, or market demands. The expected salary range for this role is set forth below. Ranges may be modified in the future.

Zone 4: Starting rate $20.00; up to $24.00 for highly qualified candidates