Administrative Assistant

Job Description

Marathon Staffing is seeking reliable candidates for a Direct Hire, Administrative Assistant position for a client in Cambridge, MA!

The Administrative Assistant is responsible for assisting office staff with day-to-day operational support including filing, faxing, copying, maintaining and updating reports, etc.

Responsibilities:

• Computer support for Plant Plant Manager, Engineering & Maintenance Manager, Human Resources Manager, Quality Assurance and Production Departments

• Generate Temp Payroll and submit to appropriate agencies.

• Maintain and update plant and department procedures when necessary.

• Cover for Security Guard during daily rounds.

• Perform mail room duties as required; Fed Ex, sort incoming mail.

• Track Staff and salaried personnel vacation/attendance schedules. Manage expense reports to Chicago for processing.

• Manage and stock Company Candy Store.

• Responsible for ensuring meetings for the conference rooms are available when needed using Microsoft Outlook calendar.

• Prepare and maintain CBR’s logs (budget requests).

• Update and distribute Project Activity Report weekly.

• Order/maintain inventory of office supplies as needed and within budget.

• Liaison for the IT Department at Corporate including new employee computer set ups.

• Interface with plant employees on computer issues. Troubleshoot computers and printers

• Enter requisitions into Oracle system

• Data entry support for Q.A., Engineering, Controller, Production

Requirements:

• Bachelor's degree, preferred not required

• At least 3 years of Admin. Assistant experience required

• MUST be proficient with Microsoft Office (Word, Excel, Outlook)

• Must have experience with Pivot Tables, VLOOKUP and/or Mail Merge

• Ability to communicate in a professional manner via phone, email or fax

• Bilingual - English/Spanish preferred

• Must pass pre-employment drug test and background check

Salary range of $60,000 to $65,000, based on experience.

Schedule: Monday – Friday from 8 AM to 4:30 PM

Interested candidates should forward resumes to for immediate consideration!

Marathon Staffing is an Equal Opportunity Employer

IND5Company Description

Our company enjoys longstanding stability, having been in business for over 30 years. We are an Equal Opportunity Employer and we strive to connect individuals with career opportunities that meet their specific needs.