Accounting Specialist

Job Brief:We are seeking a highly organized and detail-oriented bookkeeper to become our full-time Accounting Specialist, an integral part of our day-to-day operations. You will work closely with our executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based on-site at our Northern Virginia office, approx. 10 minutes from Washington, D.C. by car. This is an on-site position with hybrid potential.

Responsibilities:

Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation

Process Monthly Payroll - Coordinate new hire paperwork and employee terminations.

Filing Monthly and Quarterly Sales Tax Returns; Monthly, Quarterly, and Year End Reports and Financial Statements

Maintain Insurance Policies for Health Insurance, General Liability and Workers Comp by paying monthly premiums, managing audits, renewals and subcontractor compliance/W-9

Filing and maintenance of Business Licenses for corporate entities.

Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper-level management; Year-End Items (W-2's, 1099's, Record Retention)

Coordinate with and assist Procurement Team and project managers to establish pricing and place orders with vendors and suppliers; Assist in order tracking, project billing, and cost-management.

Coordinate with Procurement Team and project managers to ensure all orders are within project budget and, when discrepancies arise, find and implement solutions.

Maintain client accounts by preparing and maintaining client invoices, collection of payments, retainers, and depos.

Identify areas for improvement in existing business practices.

Manage office supply ordering and ordering of toiletry items.

Check Mail and Manage outgoing packages - UPS, FedEx, USPS, and DHL

Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time)

Other duties as assigned.

Skills Required:

· Over 10 years of Bookkeeping/Accounting experience, ideally in an interior design or architecture studio

· CPA required; bachelor’s degree preferred.

· Advanced proficiency level in QuickBooks and Microsoft Office Suite (Excel, Word, Power Point, Outlook)

· Strong work ethic, high integrity level and a “can-do” attitude

· Excellent written and verbal communication skills

· Motivated self-starter who can execute deliverables independently just as well as collaboratively.

· Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines.

· High level of detail, organization, and professionalism at all times.

· Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.

Full Time