Strategic Sourcing Specialist

Job Description

OBJECTIVE

The Sourcing Consultant is responsible for providing the analysis and follow-up needed to support the strategic sourcing department in the development and implementation of sourcing strategies for PPI s clients, including negotiations, and implementation of sourcing instruments such as Master Supply, Service, Lease, and License Agreements. They are also responsible for supporting the Strategic Sourcing Manager in business development and integration activities with PPI s current and new clients and to drive results for such clients in alignment with the applicable sourcing strategies and instruments.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, other duties may be assigned)

Sourcing Strategy Development

· Reviews client’s requests for sourcing instruments, schemes, and procurement solutions, and upon Manager’s request, coordinates with business stakeholders, cross functional teams, end-users, buyers, sellers, and PPI’s personnel, the obtention of supporting documents and information needed for the development of the required strategy

· Retrieves data from the Automated Information Systems (the “Systems”) and performs the spend analyses and demand forecasts required for the design of sourcing strategies

· Supports the manager in the design and development of the sourcing strategy which may encompass category, sourcing instrument, and procurement process development and implementation

· Supports manager in the definition and follow up of project plans and project schedules

· Prepares presentations and minutes of status review meetings

Negotiation and implementation of sourcing instruments

· Prepares, obtains approval, and sends invitation letters and requests for information (“RFI”) related to negotiation projects assigned

· When instructed by the Manager, prepares sourcing instruments drafts, either using the latest approved contract template for the corresponding type of sourcing scheme, or by coordinating with the legal department for the development of a new instrument template

· Provides support and follow-up to assigned negotiation projects, including but not limited to responses of suppliers to the RFI, including all legal documentation

· Evaluates comments received from the suppliers regarding the sourcing instrument draft if requested, and prepares for the Manager’s approval, if needed, a response and/or counterproposal to such comments

· Supports the Manager in negotiation sessions with suppliers by coordinating activities, taking notes, and building rapport with the supplier’s team to contribute to achieve the desired objectives; When applicable, evaluates counterproposals presented by suppliers and other parties and makes suggestions to the Manager, as needed

· Prepares presentations, coordinates, and participates in kick-off meetings with new suppliers to provide general orientation on the development and operation of strategic sourcing strategies, and instruments

· Implements sourcing instruments in the Systems and coordinates any related interaction with other departments such as Supplier Alliances, Procurement, Supplier Management and Analysis, and IT, to ensure that client s transactions are aligned with the corresponding strategy and instrument

· Prepares commercial recommendations for the use of sourcing instruments by new and current clients

· Prepares and submits for Manager’s approval, official communications to clients and suppliers regarding execution, implementation, or termination of sourcing instruments

Commercial Support

· Participates in meetings with potential or current clients, to understand their specific needs

· Prepares presentations, coordinates, and participates in meetings with new or current clients to provide general orientation on PPI s available services

· Supports manager in the coordination and follow up of special projects

· Elaborates minutes of meetings, data and status reports, and presentations, as required

Administrative Support to the department

· Prepares data and assists in internal and external audit processes, as requested

· Participates (including travel, when applicable) in the courses, seminars, conferences, etc. considered in the department’s yearly program

· Reviews changes in applicable policies and norms to adapt sourcing strategies

· Participates in system functionality tests

· Performs other related duties and special projects, as required

QUALIFICATIONS / ATTRIBUTES

· Honesty, trustworthiness, integrity, and dependability

· Customer focus

· Problem solving and innovation

REQUIREMENTS

Education Level:

· A four-year college degree in an engineering discipline (industrial engineering preferred) or business degree with an analytical orientation, A Master’s degree preferred

· Certifications in Supply Chain Management, such as CPSM, and PSCM, or other related programs, are a plus

Years of Experience:

· A minimum of three years of experience in sourcing, procurement, contract negotiation or related field

· Experience in price analysis is preferred

· Experience in the interpretation of legal documentation is preferred

Travel Requirements: 5% - 20% of the time in the United States, Mexico, or as required

Language: Fluent in English and Spanish, excellent verbal and written skills in both languages with the ability to effectively write contract terms and conditions, prepare presentations and reports for management and present information to suppliers and internal/external customers

Special Requirements:

· Ability to read, analyze, and interpret general business periodicals, professional journals, financial reports, legal documents, technical procedures, contracts, economic indicators and/or government regulations

· Ability to write reports, business correspondence and procedures

· Computer Skills – Proficiency in MS Office Suite (Excel, Power Point, Outlook, etc.)

· Math Ability – Ability to apply mathematical operations to price changes, economic index calculations, comparative analysis, and basic estimations/ projections

· Ability to learn how to use ERPs and/or new software quickly

· Knowledge of trade regulations and internal policies applicable to the clients is a plus

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

· Effectiveness

· Responsibility

· Integrity

· Information Management

· Communication

· Adaptability

· Teamwork

· Identity

· Safety at Work

PHYSICAL DEMANDS

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files up to 10lbs., to 20 lbs., open filing cabinets and bend or stand as necessary.

EQUAL EMPLOYMENT OPPORTUNITIES

PPI, Inc. is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Company Description

PEMEX Procurement International, Inc. (PPI) was created in 1994 (formerly known as Integrated Trade Systems, Inc.) to provide procurement services to PEMEX and its Productive Subsidiary Companies. PPI is based in Houston, Texas and has been conducting business for more than 20 years with suppliers located all over the world. The main products of interest to its clients include oil well drilling and production equipment, marine equipment, engines, turbines, compressors, chemical products, and related services.