Litigation Legal Secretary

San Francisco, California

Job Description

Primary Responsibilities

This position will support attorneys in our Litigation Practice Group. The qualified candidate must have substantive knowledge, understanding and experience in litigation including, but not limited to, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks.

Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities

Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary

Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting

Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts

Provide overall proactive, professional and detailed service to both internal and external contacts

Qualifications

Bachelor’s degree preferred but not required

Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing

Some IP litigation and trial experience helpful

Advanced-level computer skills required including proficiency in MS Office, Adobe Acrobat, and DocuSign

Strong client service skills with high-level standards of excellence in work product

Strong problem-solving skills with ability to take initiative and use good judgment

Strong written and verbal communication skills

Strong organizational and time management skills, and must pay extreme attention to detail

Ability to maintain and handle confidential and sensitive information with discretion and diplomacy

Ability to work under tight deadlines, prioritize responsibilities and work effectively in a fast-paced environment

Must have 5+ years of experience in litigation with knowledge of all court rules and the skills to electronically file documents with the various court

Experience working in a relevant, fast-paced legal environment

Exceptional written and verbal communication skills

A typing speed of approx. 50-80 words per minute—with a high degree of accuracy

Excellent attention to detail

Proficiency with Microsoft Office suite (or other requisite word processing software)

Strong organizational skills

Preferred Qualifications

Bachelor’s degree or Legal Secretary Certificate

Knowledge of online court filing systems

Experience working with multiple lawyers simultaneously

Experience using dictation and transcription software

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience $100,000-$115,000.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at .

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