Accounts Payable Specialist

Apply Job Type Full-time Description The Accounts Payable Specialist will assist the Accounts Payable Team in coding invoices within the system and support multi-facilities accounts payable functions, as well as performing additional duties as needed within the Accounting Department.

The ideal candidate will have a solid general accounting/bookkeeping background.

The desire to understand the larger financial picture and ability to handle confidential information is critical to this position.

Responsibilities: * Full cycle accounts payable to include data entry of invoices, reviewing invoices input by field AP personnel, checking for accuracy and proper/consistent facility and G/L classification * Process all incoming accounts payable invoices (overhead expenses, expense reports, rents, etc.) in a timely manner * Process and apply credit memos in the accounting software and communicate the applied credits to the vendor * Responsible for the review of accuracy, appropriateness and legitimacy of invoices submitted for payment * Timely research and resolution of any issues or discrepancies relating to invoices and expense reimbursements * Assist the AP Coordinator with the AP weekly check run including printing checks, obtaining signatures and mailing checks * Communicate with vendors regarding status of their account, either written or verbal * Timely response to vendors, customers, coworkers and facility calls and emails * Review vendor statements and reconcile monthly between accounting system and vendor * Assist with monthly close processes * Complete understanding of company chart of accounts and appropriate use of accounts * Understanding Medicaid/Medicare cost reporting and related appropriate use of accounts * Be a resource for the facility approvers, as questions arise regarding the accounts payables system * Ensure all invoices are being approved and pushed through the payables system and are ready to be interfaced into the accounting software system * Other duties as assigned by manager, which may include: * General Ledger reconciliations * Special projects - annual financial audit, physical inventory, annual tax prep and filing assistance, budget preparation assistance, intermittent work with independent accounting firm on various accounting related projects Requirements * High school diploma or equivalent required; Business or Accounting degree preferred * 2+ Years of full cycle AP experience * Ability to multi task * Ability to meet deadlines * Strong analytical skills, organizational and problem solving skills * Detail-oriented with the ability to work in fast paced, often stressful environment * Open to change and willing to learn new skills * Ability to work diligently with attention to details under minimal supervision * Excellent interpersonal, listening, and verbal communication skills * Computer skills - Microsoft Office (Word, Excel, Outlook) * Overtime may be required * Excellent written and verbal communication skills * Ability to follow up on pending issues * Proficiency with Microsoft Dynamics GP preferred