Job Title: Legal Executive Assistant - Technology and Digital Business
Company: Godfrey & Kahn, S.C.
Location: Milwaukee, WI
POSITION SUMMARY:
Are you a proactive administrative professional looking for a new career opportunity in the legal industry? As a Legal Executive Assistant at Godfrey & Kahn, you are able work with a specialized team of attorneys, paralegals and LEAs as part of a larger team. This position requires independent action in a fast-paced, complex environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Lead the management and administration of a large volume of time-sensitive communications
Maintain attorney business development contact lists through the firm's CRM
Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
Perform administrative tasks independently
Prepare, edit, and finalize, correspondence, legal documents, transcription, memos and other materials
Proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures
Schedule and manage internal and external meetings and calendars, including working with the receptionist team to reserve meeting rooms and ensure meeting needs, such as refreshments and meals, are available as needed
Assist with continuous client outreach, contact, relationship building and marketing activities
Facilitate incoming and outgoing mail
Manage attorney expenses and check requests
Timely filing and maintenance of paper and electronic documents and records
Consistently and professionally communicate through internal and external calls and emails, building relationships with clients
Maintain business development contacts, RFP responses, communications, and other documentation related to timekeeper matters
Manage team workflow tracker, including team metrics
Timely filing and maintenance of paper and electronic documents and records
Assist in preparing, reviewing and finalizing client invoices
Coordinate travel arrangements
Monitor and report timekeepers' CLE credits
Act as back-up for other Legal Executive Assistants as needed
Manage attorney board and other pro bono work
Perform all other duties as assigned
CRITICAL COMPETENCIES:
Detail-oriented with strong grammar and proofreading skills
Strong ability to manage a wide variety of work streams simultaneously with accuracy and speed
Demonstrate a positive attitude, high energy and a strong passion for your work
Be a flexible team player by cooperating and collaborating with others to achieve timekeeper and firm goals and objectives, including outside of your assigned timekeepers
Demonstrate the highest level of integrity, professionalism and confidentiality consistent with firm mission, values and policies
Exhibit a strong work ethic and a willingness to exert more than the minimum effort
Engage with clients in a professional, clear, concise, positive and timely manner
Apply critical thinking and sound judgment in order to set priorities, meet deadlines, make decisions and independently resolve complex problems
Consistently seek opportunities to advance technical and personal skills
Proactively support internal customers and external clients utilizing the most current technology available
Demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision
Communicate with team to gather critical information needed for various duties
Perform research as requested
Perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars)
ADDITIONAL REQUIREMENTS:
Bachelor's degree or equivalent experience
Excellent organization, time-management and prioritization skills
Proficiency in Microsoft Office Suite, SharePoint, Adobe Pro
Must have good organization skills
3-5 years of experience, including knowledge of court documents, procedures, and filing in both State and Federal Courts
Paralegal Certificate and/or paralegal work a plus, but not required
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