Accounts Payable Specialist Providence Place

About Us: Providence Place offers a wide range of living options for seniors in a caring, Christian environment.

Our beautiful campus houses Westchester Village I & ll (Independent Living), Westchester Harbour Assisted Living, and Westchester Manor Nursing and Rehabilitation Center.

Position Summary: The Accounts Payable Specialist will play a critical role in managing the accounts payable process for our corporate office, ensuring accurate and timely processing of invoices, reimbursements, and payments.

This role will be responsible for handling a high volume of transactions, maintaining compliance with accounting principles, and managing intercompany financial flows.

Key Responsibilities: * Receive and review invoices, forwarding them to the appropriate facilities for approval.

* Verify correct coding and authorization of invoices according to the General Ledger Chart of Accounts.

* Verify invoice information for accuracy and completeness.

* Process invoices for multiple facilities while adhering to Accounts Payable processes.

* Process patient refunds and manual disbursements.

* Verify expense reports and reconcile them with account balances and process employee reimbursements.

* Reconcile credit card reports to ensure accurate accounting.

* Coordinate and reconcile intercompany transactions among the various entities within the organization.

* Monitor accounts to ensure payments are up to date.

* Assist in preparing weekly payment runs to ensure accuracy.

* Handle check printing, attaching necessary supporting documentation, and mailing checks.

* Reconcile vendor statements and rectify discrepancies.

* Set up new vendors or update vendor information in the accounting system.

* Provide internal and external customer support for AP inquiries (Vendor/Internal). * Ensure timely responses to vendor and employee inquiries regarding invoices and expenses.

* Participate in the monthly close process, calculating and recording monthly accruals for accounts payable.

* Generate reports and reconcile AP Ledger for accurate record keeping.

* Assist in annual outside audits by gathering necessary account information and documents.

* Manage postage requests and maintain the postage machine updating process.

Gather paperwork and verify data for the generation of vendor 1099 tax documents.

* Maintain tax documents and complete required filings with federal, state, and local agencies.

* Provide support for all accounts payable functions with an emphasis on accuracy and timeliness.

* Maintain organized and accurate records of accounts payable transactions.

Qualifications: * Proven experience in accounts payable within a multi-entity organization, preferably in the healthcare or not-for-profit sector.

* Knowledge of accrual accounting and intercompany transactions.

* Strong proficiency in accounting software and Microsoft Excel.

* Excellent organizational and time-management skills.

* Attention to detail and high degree of accuracy.

Benefits: Medical, Dental, Vision, Life, STD, LTD, 403B and FSA.

Benefits are available to you after your 90 days of Full-Time employment.