Administrative Assistant

Job Description

Do you want to do more than just answer phones and file paperwork? Do you want to make a difference in the growth of a local business while helping home and business owners?

If this sounds ideal to you, then you might be the candidate to become a key player in the daily operations at a local office of one of North Americas leading franchise organizations.

Paul Davis Restoration is a locally owned office which is part of a network of 380 Paul Davis outlets in the USA and Canada. This provides comfort in knowing that working here can provide you with the best of corporate accountability along with hometown accessibility. Additionally, Paul Davis prides itself on customer service and integrity while providing restoration services for property damage as well as top-notch remodeling.

As a Paul Davis Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will also be the first point of contact for reaching out to sales leads from a variety of sources.

From there you record data into the Paul Davis proprietary software, accept new assignments, create job folders, maintain job boards, monitor documents sent to customers, make customer appointments and share in a variety of tasks to assist the daily operational needs of the mitigation department and restoration departments.

The ideal candidate for this position will:

have experience using multi-line phone systems

understand urgency and dispatch losses to appropriate associate

have a clear, pleasant speaking voice and excellent verbal and written communication skills

bilingual (Spanish) preferred

demonstrate patience and compassion with customers

be enthusiastic and service oriented

be organized, efficient and detail oriented

be able to multi-task and handle heavy workloads

must enjoy working in a fast paced environment

have computer skills including Microsoft Office, Excel and job management software

update all third party sites daily

monitor all jobs to ensure moving along timely

upload appropriate contracts to server and database

create physical folders

monitor draw schedules

maintain work boards for all jobs

be able to work M-F from 8am-5pm (and sometimes later if volume dictates)

have a good record of timeliness and attendance

provide assistance to the Emergency Services Managers, Project Managers and Owner

wear company logo wear daily (black and khaki)

represent the Paul Davis principles of honesty and integrityJoin the Paul Davis team and start to love what you do and do what you love!