Administrator III

Overview:

The position of Administrator III will provide daily administrative managerial support to the Vice President for Research and Chief Biomedical Research Officer for Touro University as well as supporting his research needs as Professor of Pharmacology and Microbiology at New York Medical College and as Professor of Dental Medicine at Touro College of Dental Medicine.

Responsibilities:

1. Executive administrative support

Manage administrative and managerial operations within the department, overseeing all activities within the department such as scheduling meetings and conference calls, managing offsite meetings and related tasks (researching locations, booking, lodging, travel arrangements, etc.), proofreading documents, preparing expense reports, and providing coverage and support to the leadership team as needed.

Ordering of supplies and office equipment and tracking expenditure. Review and track all invoices for payment. Manage assorted duties as needed.

Activities further divided according to the needs of: Office of Research Administration, Department of Pharmacology, BioInc, Touro College of Dental Medicine

The individual will need to be able to support the Vice President using all remote technologies (phone and videoconferencing).

2. Research Administration

Assist in processing and financial management of grant activities and adhering to deadlines. Coordinate the compilation of research manuscripts and NIH grant applications by ensuring all required documents are collected and organized effectively. Proofread documents prior to submission.

3. Budgets

Assist in preparation and management of department budget. Prepare and implement financial plans, forecasts and budgets.

4. Manage human resources matters, overseeing aspects such as salary increases, time off, and adherence to college policies and procedures.

5. Act as liaison between Vice President and internal/external contacts. Represent the department in college activities and committees as needed

6. Other duties as assigned.

Qualifications:

Education requirement: BA or BS required. Master’s degree preferred.

Technical/computer skills: Excellent PC knowledge- Microsoft Word, Outlook, Access, Adobe Acrobat Pro, Powerpoint, and Excel. ERA commons is a plus.

Prior experience: 4+ years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff. Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees. Excellent attention to detail and follow-through skills. Strong organizational and financial skills. Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts. Strong multi-tasker with excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously. Experience preparing and implementing financial plans, forecasts, and budgets. Ability to manage data analyses. Experience working with grant submissions.

*To comply with regulations by the American with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and the result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

(HR-2E) 10/2013 FLSA Classifications, Exempt – Salary, Non-Exempt – Hourly

Minimum Salary:

USD $75,000.00/Yr.

Maximum Salary:

USD $75,000.00/Yr.

Permanent