Operations Coordinator
Description:
Overview:
GES, Global Experience Specialists, is a global exhibition services company with a legacy spanning over 90 years and teams throughout North America, Europe and the Middle East. We create some of the most influential exhibitions in the world – think international medical symposiums, industry leading exhibitions for technology, manufacturing that help communities meet, educate and move their mission forward. From initial strategy to show-stopping audio visual, accommodations to award winning creative – and every detail in between – we create shows that propel commerce, education and community!
Our mission is to deliver extraordinary exhibition experiences through simple, user-friendly services and best-in-class execution.
Our opening for Operations Coordinator is to support Operations Department both in the office and at show site in the performance of key administrative activities with primary focus on Tradeshow Production, Freight, Electrical & Safety support.
Responsibilities:
Providing in-house administrative support for warehouse operations
Reviewing, organizing and submitting Union Payroll to GES Payroll Processing Dept in Las Vegas by posted deadlines
Auditing timekeeping entries and reports for accuracy
Creating Dispatch requests to local union halls
Facilitating Union New Hire Orientation process
Assisting Payroll Dept & Union laborer with payroll claims
Submitting timely and accurate labor tracking data for management review and forecasting
Maintaining attendance tracking based upon Collective Bargaining Agreement guidelines for multiple unions
Documenting monthly Safety Committee initiatives and submitting inspection reports
Updating client property shipments in company tracking system
Maintaining inventory spreadsheets for allocated resources
Perform all duties with the utmost integrity avoiding any conflict of interest
Perform other duties as assigned and deemed necessary of the position under the direction of Management
Qualifications:
Valid Drivers License
College graduate preferred/High School diploma required
Knowledge of Tradeshow industry, preferred but not mandatory
Experience with union administration and/or payroll preferred
Excellent organizational and communication skills
Proven verbal and written communication skills
Detail-oriented
Ability to effectively manage multiple projects
Ability to work nights and weekends and possible holidays is required
Must be able to work flexible schedule work hours, shifts or days worked will vary due to show schedules and adapt to short notice of schedule changes –standard non-show hours are 6am-2:30pm.
Work Environment:
Working Conditions:
Frequently performs work in the warehouse/tradeshow floor, in noisy and crowded areas while enduring uncomfortable temperatures, dust and/or other conditions
Job requires walking, bending, handling, reaching, grasping, lifting 25+ lbs., and repetitive motions
Job requires long hours during show runs with varying stop and start time both early AM and late PM
Requires working alone at times and also with others in a team atmosphere
Work performed in office setting and responsibilities includes sitting at computer for long periods of time
Will work with and report to multiple managers both in a city and national level
Benefits:
Our team members are our family, so we help our team members care for their families. The rewards of joining GES are extensive. We offer a comprehensive benefits package to all full-time employees. Here are some of the highlights:
Competitive salaries
401K with company match
Healthcare/vision/dental insurance
Wellness benefits
Career development program
Employee assistance program
Vacation time
Community involvement opportunities
Team activities
And much more……
EEO Information:
We are making intentional efforts to promote positive work environments that welcome a variety of backgrounds. We are an equal opportunity employer and understand that for our community to thrive, we must appreciate and celebrate each one of our team members’ own uniqueness.
Permanent