Supervisor, Accounts Payable

C1 Company Overview

C1: 1 Contact, 1 Connection, 1 Choice

C1 is the foremost, single-source provider of advanced communications and data technology for business. That means if it's digital, we connect our customers to it -- from phone systems and hardware to computer networks, application development, managed solutions and more. And we're 100% passionate with designing, implementing, managing and supporting our customers' every need from end to end, so that they can focus on what they do best.

So, when it comes to joining a team of IT and communications technology pros who are empowered to do what they do best, your best choice -- your #1 choice -- is C1.

Summary

C1’s Accounts Payable department has a high volume of invoices processed monthly with complex system, coding, and approval requirements. The Accounts Payable Supervisor is responsible for overseeing the daily operations of our accounts payable department. This includes supervising staff, managing processes, and ensuring accuracy and timeliness of payments. The successful candidate ensures that the department meets all financial deadlines and provides excellent customer service to internal stakeholders.

Performs Accounts Payable accounting functions including maintenance of general ledger and accounts payable sub ledgers, accurately and timely. Operate as the subject matter expert and escalation point to resolve issues and continuously look for improvements in operation processes, design and implement those initiatives. Ensure that the highest level of customer service is delivered to both internal and external customers.

Responsibilities

Essential Functions

Oversees Accounts Payable operations and staff

Uses an understanding of the General Ledger to review, code, and process Vendor invoices for multiple companies to support staff

Identifies and resolves vendor invoices which will require the ability to research, communicate, and follow through

Manages Vendor account reconciliations and General Ledger Reconciliations for all AP accounts.

Assists with the processing of Employee Expense Reports including the review of expense allowances and receipts to ensure compliance with company travel policy.

Contributes to overall department decision making that impacts assigned team

Ensures intercompany transactions are booked correctly monthly

Monitors quarterly accruals to ensure they are being captured and recorded

Handles the administration, training and personnel duties associated with the designated Accounts Payable team

Administers and maintains Concur and American Express policies.

Processes of Year End 1099s

Oversees the Wells Fargo Floor plan account.

Oversees and processes the weekly credits received from the Wells Fargo Floor Plan

Monitors quarterly accruals to ensure they are being captured and recorded.

Assists with the weekly disbursements including processing ach’s, wires and check printing.

Point of contact for any type of accounting-related audits such as financial statement and loan borrowing base.

Processes the monthly Advanced Replacement invoices and VRMA’s.

Works with the Account Payable Manger to standardize desktop SOP’s including Sox Compliance

Ensures that financial deadlines are met, performs and manages month-end tasks, and ensures that customer service is provided to all internal stakeholders

Additional Specific Duties and Responsibilities

Projects and other duties as assigned

Qualifications

Required Qualifications

Five+ years of experience as an Accounts Payable Supervisor

Excellent analytical and communications skills.

Must be proficient in Microsoft Office applications including MS Excel, Word, and MS Great Plains.

Advanced problem solving and financial reconciliation skills.

Strong customer service skills.

Excellent organization skills and attention to detail.

Ability to multitask and work under tight deadlines.

Knowledge of accounting principles and procedures

Previous experience in a sales or telecommunications environment is preferred

Bachelor’s degree in Accounting or equivalent years of work experience

Desired/Preferred Qualifications

3-5 years of supervisory experience in a related field or position

Additional Information

C1 BENEFITS* 401(k) Plan (35% match per dollar up to 10%)* Medical Coverage (3 plan options, no network - all providers are covered, includes comprehensive member advocacy; & Kaiser CA plan option)* HSA + Employer Contribution* In-vitro Fertility (treatment coverage)* Dental* Vision* FSA Plans* Pre-tax Commuter Plans* Employer-paid Life Insurance* Employer-paid Short + Long Term Disability* Paid Parental Leave (4 weeks at 100%)* Employee Assistance Plan* Voluntary Life Insurance* Legal/ID Theft Plans* TeleHealth Options * Omada Health (healthy living solution)* Travel Assistance* Business Travel Accident Coverage* Employer-paid Pet Telehealth * Accident Insurance* Critical Illness Insurance* Hospital Indemnity Insurance* Health Advocate* Volunteer Time OffWork EnvironmentAbility to handle multiple priorities and demands in a fast-paced environment. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.Physical EnvironmentPhysical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Other Duties/ChangesThis job description is not designed to cover or contain a comprehensive listing of all duties, responsibilities or activities that are required of a team member for this job. Duties, responsibilities and activities may change at any time with or without notice. At any point in time, the essential functions and primary duties associated with this position will be the principal, major or most important duties, responsibilities and activities that the employee is expected to perform as determined and directed by C1.EEO StatementC1 provides equal employment opportunities (EEO) to all team members and applicants for employment opportunities. All qualified applicants will receive consideration for employment, and all team members will be treated with respect to their employment, without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. For further details please view the Equal Employment Opportunity Posters provided by OFCCP. of E-Verify Participationhttps://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf < to Workhttps://

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Regular Full-Time