Corporate Office Administrator

Job Description

Position Overview: The Corporate office of Ashton Woods Homes/Starlight Homes is seeking a highly organized and dynamic individual to join the team as a Corporate Office Administrator. In this role, you will serve as the primary point of contact for the corporate office, managing office operations and providing administrative support to the Human Resources (HR) team. The ideal candidate will be adept at multitasking, possess strong communication skills, and have a passion for fostering a positive company culture.

Essential Duties and Responsibilities: (Including but not limited to the following)

Office Management:

Act as the first point of contact for the corporate office, greeting visitors and directing inquiries appropriately.

Maintain office cleanliness and organization, including ordering supplies and coordinating maintenance as needed.

Manage office schedules, including conference room bookings and travel arrangements for staff when necessary.

Handle incoming and outgoing mail, packages, and deliveries.

Administrative Support:

Assist the HR team with various administrative tasks, including filing, data entry, and document preparation.

Maintain accurate employee records and files, ensuring compliance with company policies and regulations.

Support the onboarding process for new employees to ensure a smooth and welcoming experience.

Culture Initiatives:

Collaborate with the HR team and Corporate Social Committee to develop and implement initiatives that promote a positive company culture.

Assist in organizing employee engagement activities, such as team-building events, social gatherings, and volunteer opportunities.

Coordinate recognition programs to celebrate employee achievements and milestones.

Manage the employee gifting experience for the Corporate Team and Divisions.

Collaborate with the Marketing Team to order branded items for employees and events.

Event Planning:

Plan and execute company events, including holiday parties and Corporate Meetings

Coordinate logistics such as venue selection, catering, audiovisual equipment, and transportation.

Ensure events align with company values and objectives, fostering a sense of community and camaraderie among employees.

Recruiting Support:

Post job openings on internal and external job boards, ensuring accurate and compelling job descriptions.

Create and post LinkedIn content for job opportunities.

Assist in the planning of Recruiting Events, including ordering and distributing supplies.

Desired Qualifications:

Bachelor's degree in Human Resources, Business Administration, or related field preferred.

Proven experience in office administration, preferably in a corporate environment.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication and interpersonal skills, with a customer service-oriented mindset.

Proficiency in Microsoft Office Suite, HRIS software, and LinkedIn

Ability to maintain confidentiality and handle sensitive information with discretion.

Flexibility to adapt to changing priorities and work independently as well as part of a team.

Must possess a valid driver’s license.