Receptionist

The Cross Family of Agencies welcomes you. We need your talent and expertise.

Receptionist provides assistance and administrative support for all areas of the agency.

Responsibilities include but are not limited to:

Greets walk-in clients and company personnel, directing them to the appropriate department or employee.

Answers phone and receives faxes

Responsible for copying functions and communicating copier maintenance requests.

Point person for other office equipment issues/needs.

Assist departments with administrative projects including sending out renewal questionnaires, update agency management system and other projects as may be necessary

Purchases and inventories agency supplies.

Maintains and refills postage machine.

Monitors expenses for telephone and postage so that any cost savings can be recognized and implemented.

Updates agency Distribution List/Constant Contact

Pick-up/sort and distribute mail to all departments

Provide assistance as needed/requested for clerical tasks, such as setting up permanent files, etc.

Assists with the administrative tasks included with onboarding new employees

Performs other functions as assigned by management.

Maintains/organizes common areas within the office

KNOWLEDGE, SKILLS AND ABILITIES

Must be highly organized, with demonstrated ability to efficiently function in a fast paced environment; possess skills for effective verbal and written communication. Should be familiar with business operations at the corporate level and should have a good understanding of the agency system. Must be highly knowledgeable about the mechanics and applications of Microsoft Office Suite. Must be able to adapt to regularly changing priorities.

JR718