Accounts Payable Specialist

Job Description

Why Friends For All:

For more than three decades, Friends For All (formerly Friends For Life) has been preventing the spread of HIV and helping those affected by HIV/AIDS live well. Our holistic, client-centered approach provides a variety of services coordinated through one centralized model. We strive to address the roots of need—including stigma and inequality—to improve health and wellness for everyone we serve. Our goal is to eliminate new transmissions of HIV in Memphis and the Mid-South and empower those living with HIV to become their healthiest, happiest selves.

What is in it for you:

A commitment to work-life balance with: (up to 38 Days Off)

12 accrued vacation days per year

12 accrued sick days per year

14 paid holidays, including Your Birthday!

Sick Bank allows employees to donate sick time to other employees with a serious health condition who have no remaining sick or vacation

Flex Schedule may be available based on position after introductory period

Employer-sponsored health, dental, and vision insurance with two PPO medical and Dental plans. Costs for employee per pay period (bi-weekly)

BCBS PPO Plans

PPO Gold premium = $28.88

PPO Platinum premium = $56.15

Dental Plans

PPO Low = $ 1.14

PPO High = $5.81

3. Vision premium = $ 1.41

401k program with up to 3% employer match starting immediately

Employer-paid basic life insurance valued at $50,000

Employer-paid Short-term disability

Voluntary Life and AD&D, Long-term disability, critical illness and accident

Flexible Spending Accounts for healthcare and dependent care

Student Loan Forgiveness Programs

Employee Assistance Program with in person counseling options

Accounts Payable Specialist Job Description

JOB TITLE:

Accounts Payable Specialist

EXEMPT (Salaried) or NON EXEMPT(Hourly):

Non-Exempt

DEPARTMENT:

Finance

Full Time(30-40), Part Time (20-29), Part Time (20 or below):

Full Time (39)

REPORTS TO:

Controller

REGULAR HOURS:

M-Th (8:30 – 5:00), Fr (8:30 – 4:00)

JD REVISION DATE:

5/6/2024

WHAT YOU CAN EXPECT:

The Friends For All Corporation Accounts Payable Specialist will perform a variety of finance and accounting tasks and support FFA Chief Finance Office and Office of the Controller (Controller / CFO). They will maintains the day-to-day functions of the finance department and assists with month end close procedures including grant analysis and billing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Perform accounting and clerical functions to support the finance department.

Utilize accounting software to manage invoices and payments.

Monitor and record client HIPCSA benefit card usage and withdrawals weekly.

Process client rental assistance, invoices, and payments weekly by deadline.

Record business transactions and vendor invoices into the accounting system in accordance with company policies.

Process employee Paycard transactions.

Process staff reimbursements in accordance with company policies.

Verify purchase order and bill allocation prior to processing.

Review purchase orders, statements, and invoices to verify amounts owed.

Match vendor invoices and documentation to purchase orders.

Close fulfilled or invalid purchase orders in the accounting system weekly, as appropriate.

Input Finance department purchase orders in NetSuite.

Research, track, and resolve internal and external accounts payable issues.

Process and mail vendor payments.

Review and maintain all vendor documentation.

Review and reconcile accounts payable ledger to validate charges

Maintain blank check stock.

Support audit processes.

Review monthly accounts payable reports.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Regular and predictable attendance is required

Return all calls, emails and text in a timely manner.

Participate in weekly or biweekly coaching sessions with supervisor

Complete Performance Reviews and SMART GOALS

Participate in All Staff Meetings and In-Service Days

Other duties and responsibilities as assigned.

SUPERVISORY RESPONSIBILITIES:

N/A

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

A.S. in Accounting or related field or possess demonstrated experience in a similar manner. Bachelor Degree preferred

3 years accounts payable experience

Good strategic/critical thinker, self-starter, goal-oriented

Excellent verbal and written communications.

Ability to operate with purpose, urgency and accuracy in a fast-paced, deadline-driven environment -- with particular attention to detail and organization

Ability to work with a diverse client population

Strong relationship-builder both with team and clients (internal and external)

Ability to follow verbal and written instructions.

Ability to learn purchasing procedures and policies.

Proficient with Microsoft Office Suite or related software.

Ability to define problems, collect data, establish facts, and draw valid conclusions

Maintain confidential information and adhere to all Friends For All policies and procedures regarding sharing of financial information and Protected Health Information (PHI).

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have a valid State Driver’s License, provide proof of automobile insurance coverage to employer at all times and have an automobile to be used daily.

WORK ENVIRONMENT:

We are a mission driven organization made up of people committed to cultivating growth and learning. We believe in providing care for all our clients while providing a welcoming, balanced environment for all our employees. By joining our team, you are joining a group of community-focused professionals who connect people with care.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Must be sensitive to the culturally and racially diverse nature of clients, patients, employees, and visitors.

Must be able to interact with everyone in a friendly, helpful manner.

Embodies FFA Values:

Equity and Acceptance

Trailblazing, Creative and Fearless

Joy and Fun

Collaboration and Teamwork

Service

Awareness

ADA SPECIFICATIONS:

Physical and cognitive demands that must be met in order to successfully complete the essential

functions of the job. Reasonable accommodations may be made to enable individuals’ disabilities to perform the essential functions unless the accommodation would impose an undue hardship on the organization.

Requires ability to speak audibly and listen actively.

Requires ability to use computers, telephones and other office equipment.

Requires ability to sit for extended periods.

May require occasional bending and lifting up to 25 pounds.

May require periodic local travel.

OSHA CATEGORY:

This position performs tasks that may involve exposure to blood, body fluids, or tissues. Training will be provided per Standard Operating Procedure for your area of operation. All FFA employees are offered the opportunity to receive the Hepatitis B vaccination series.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

Friends For All is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.