Legal Secretary - Litigation

Allen Matkins is a premier law firm, with over 240 attorneys and legal professionals. We pride ourselves on our team, our focus on creating a well-run business and our exceptional relationships with clients. We are incredibly proud of what we've built, and look forward to welcoming new people who are similarly passionate and excited about what they do.

About the Position

Under general supervision, performs complex and specialized trial litigation secretarial and clerical support activities related to the specific work and function of the attorney(s) to whom assigned. Candidate must be highly skilled in the executive support capacity ensuring client relations and satisfaction are attained in all areas of position.

Essential Duties and Responsibilities

Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons

Conflicts checks, opening new client matters and obtaining conflicts waivers, if necessary

Draft and serve discovery documents

Prepare and send correspondence and/or emails to clients and/or opposing parties

Assist attorneys with arranging and preparing for depositions

Assist with trial preparation and trial support

Calendar relevant dates

Process invoices, organize files, prepare expense reports

Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances

State, civil, complex federal and appellate filings (manual and/or electronic, where applicable) and service of pleadings

Maintain and organize physical and electronic attorney files in accordance with department policies, practices and procedures

Attend training sessions offered by the Firm as required or requested

Production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies

Retrieval and assembly of exhibits and hearing binders, as needed

Peer support

Education and/or Experience

High school diploma or equivalent; college degree preferred

5-7 years of law firm experience at a litigation desk

Qualifications

Ability to work through complex document markups and instructions in a timely manner

Ability to multi-task, manage and process work flow timely and accurately

Extensive knowledge of Federal and State court electronic filing systems, ADR and JAMS mediation processes

Knowledge of various court rules on the state and federal levels

Ability to communicate effectively with clients, attorneys, co-workers and management

Minimum typing speed of 70 wpm

Proficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook

Proficient in iTimekeep or similar time entry software

Advanced proficiency in NetDocs or similar programs

Must be team player, proactive, flexible, organized and able to work under pressure

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO StatementAllen Matkins is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.

California Consumer Privacy Act

We will collect the personal information you provide in connection with this application as well as information included with any other document(s) you provide us. We may use this information to evaluate your application and consider you for employment with Allen Matkins. We may share this information with third parties for any of the following purposes: (i) to confirm the accuracy of the information provided; (ii) to conduct a background check; (iii) to confirm or evaluate potential conflicts of interest; and/or (iv) to check references. If you accept an offer with Allen Matkins, we may use this information to provide you with the benefits of your employment. Our employees' personal information is governed by our Privacy Policy, available at

Compensation

Allen Matkins is an Equal Opportunity Employer and offers a competitive compensation & benefits package. The anticipated base salary range for this full-time role is $85,000 - $100,000 per year. Actual salary will depend upon a number of factors, including, but not limited to, relevant experience, job-related skills, qualifications, and location.

The base salary range displayed on the job posting reflects the estimated range for new hire salaries for the position. The actual offered base salary will be determined by work location and additional factors, including, but not limited to, relevant experience, job-related skills and qualifications. The pay range is subject to change at any time dependent on a variety of internal and external business factors.