Executive/Personal Assistant/Office Manager to CEO at Venture Capital

A successful venture capital firm that has been in business for over 4 years is looking for an Executive/Personal Assistant to support the CEO and also act as Office Manager and run the office that has 8 employees. The role is 80% business and 20% personal duties. The office is located near Maritime Plaza and are upscale with a view of the bay. The position is hybrid – 4 days in office and 1 day remote (Fridays). The company has a friendly, collaborative culture. The company orders lunch for the entire firm twice a week.

About the Job:

Vet and prioritize the CEO’s emails and answer on his behalf

Prepare and edit correspondence, reports, and presentations

Conduct research and gather information on behalf of the CEO

Attend and take notes during meetings, distribute agendas, and coordinate follow-up actions

Prepare materials for Board meetings

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Maintain an ever-changing calendar

Keep the CEO on track

Schedule internal and external meetings

Plan events and team building activities and actively contribute to culture building.

Create and maintain files and databases

Coordinate complex travel arrangements including flights, cars, hotels, and other reservations

Process expense reports

Assist on the personal side with running errands, plan events, buy gifts, picking up dry cleaning

Office Manager duties: pay bills, order supplies, stock the kitchen, contact vendors for repairs when needed

Limited off-hour availability via text

About You:

Minimum of 10 years of experience in a related support position

BA/BS from a college or university

Experience at an investment firm prefered

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Dynamic and proactive comfortable in a fast-paced environment.

Polished, professional demeanor, proactive go-getter; no task is too big or too small

Outstanding communication skills

Benefits (medical, dental, vision), Unlimited PTO, 401k, Free Parking, Hours: 9-5