Senior Coordinator, Accounts Payable

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

White & Case Global Operations Center (Manila) LLP is seeking a Senior Accounts Payable Coordinator. He or she will be responsible for receiving and processing vendor invoices and bank transfer requests, including conducting expense compliance.

Our Functional Area

The Global Finance team is led by the Firm’s CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2020 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing payroll for our people. Together, we work seamlessly across our network of offices and countries where we operate. Ours is a multicultural, diverse and supportive team, where everyone’s contribution is welcome and where we share a mutual ambition to achieve our goals and take the Firm from strength to strength.

Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeeper. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging.

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm’s resources are being used efficiently.

Duties and Accountabilities1

Ensures accounts payable vendor invoices and travel & entertainment expenses follow the Grants of Authority approval process, are coded to the correct general ledgers or client/matter numbers, are expensed in the appropriate month, and paid in accordance with the terms of payment stated on the tax compliance invoice.

Performs compliance reviews on travel & entertainment expenses verifying adequate documentation and approvals accompany each report in accordance with Firm guidelines

Process bank transfer requests obtaining foreign currency when needed.

Assists with audit needs by preparing requested sample data for Tax and other Departments throughout the Firm.

Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Corresponds and communicates with the Accounts Payable Team in our Tampa Office and other White & Case local offices.·

Assists in training of new hires.·

Assists in documenting and improving accounts payable policies and procedures and workflow

Assists in migrating processes from local offices to Manila.

Assists in allocating received invoices and expense reimbursements from mailboxes and dashboards among team members.

Performs quality review of vendor invoices and expense reimbursements processed

Performs other duties as required by the firm and its management.

Qualifications

Bachelors degree in Accountancy or Finance

3-5 years of accounts payable or accounting experience preferred

Experience working in a BPO/Shared Services Organization is a plus

Strong attention to detail

Good English communication skills, both written and oral

Proficient in Microsoft Office Excel

Ability to work under pressure

Exceptional determination, self-motivation and interpersonal skills

Team Player

Open to rotating shifts

Open to weekend support

Location & Reporting

This is a Sr. Coordinator role based in Manila

This role reports to Accounts Payable Manager

Manila, Philippines

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.