Executive Assistant

Job Details

Job Location

HOUSTON, TX

Position Type

Full Time

Education Level

4 Year Degree

Travel Percentage

Up to 25%

Job Shift

Day

Job Category

Nonprofit - Social Services

Description

Asthe Executive Administrative Assistant, you will provide high-level administrative support necessary for the smooth and efficient functioning of the Executive Office, the Houston Area Women's Center Board of Directors, and the office of the President and CEO, under the direction of the Chief of Staff.

Your Schedule:

Monday Friday

9 am 6 pm or 8 am 5 pm

Flexibility to work evenings and weekends as needed.

Local Travel: 25%, if applicable

Our Total Compensation Package:

Annual Compensation: $60,000

Pay Schedule: semi-monthly.

Medical, Dental, Vision, Life and Disability Insurance Programs

Generous Paid Time Off- 11 paid holidays per year, 3 personal holidays per year, 15 paid Vacation days per year, Approx 7 hours per month of accrued Sick days.

401K the agency matches 125% of employee contributions up to 4% of the annual salary of a full-time employee.

Company paid Life Insurance

Company paid Long Term Disability

Employee Assistance Program

Imagine a place where your talent can make a meaningful difference in people's lives. Working at Houston Area Women's center gives you a rewarding experience in which our diverse team of employees work together as part of the empowerment of a survivor's life and at the same time part of a much larger mission. We are committed to doing the work and challenging each other to be an organization in which everyone is respected and heard. Every day we continue to embed diversity, inclusion, belonging, and equity in everything we do as we provide service to survivors of domestic and sexual violence.

Qualifications

The Requirements We are Seeking:

Bachelor's degree.

A minimum of four years' experience in an administrative role, with a minimum of two years' of experience supporting C-level; preferably in a nonprofit organization.

Advanced proficiency in Microsoft Office (Word, Excel, Outlook, and Teams).

Advanced proficiency in Zoom, Adobe, and DocuSign.

Computer savvy and able to learn new applications and systems quickly.

Strong data-entry skills.

What you Deliver in this role:

Manage a high volume of scheduling requests and plan calendars to maximize time and impact.

Monitor regular communications and track status to ensure timely response or action is taken.

Process information in AP+AR, payroll, scheduling, and communications systems and platforms.

Prepare and organize information for distribution, meetings, compliance, reference, and agency archives and may schedule and attend meetings on behalf of the Chief of Staff to take notes and record minutes.

Prepare for and provide real-time support for meetings and small gatherings.

Process mail and order office supplies.

Maintain and organize records of executive and board activities and communication.

Work with Chief of Staff to support projects and determine priorities.

Assist Chief of Staff in supporting CEO, ELT and Board members and initiatives as needed.

Ability to aggregate data and prepare graphs, tables, and reports/reporting.

All other duties/projects as assigned.

When you work here at HAWC you make an impact not just in the lives of the survivors and the people you help, but also make an impact in our own lives and our community. We learn and grow with a purpose where we strive to work for a common cause, which is to end domestic and sexual violence for ALL.