PSD Sales Coordinator 1

Job Description

Job Summary: The PSD Sales Coordinator is responsible for supporting purchasing, receiving, and invoicing functions. Other functions include customer support, project support, freight support, and various administrative duties to increase efficiencies and satisfy customer needs.

Essential Functions:

Models promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with

Our vision, Values, and Mission

Performs the purchasing, receiving, and invoicing for CAT and non-CAT products and services for the Power Systems Division (PSD)

Assists in the invoicing of prime products for the department

Assists the PSD Sales Administrative Manager in meeting and achieving the goals and objectives of the PSD sales department

Coordinates with the Caterpillar Factory Representatives and HOLT project engineering/management group on behalf of the department

Completes CAT engine ordering process which includes the tracking of orders and communicating with CAT Factory Representatives regarding the status of orders

Coordinates CAT Engine order acknowledgments with project engineering/ management groups to improve communication

Processes purchase orders, including tracking, coding, and submitting invoices for payment

Acts as a centralized point of contact for purchases on behalf of the Power Systems Division

Creates, updates, and maintains project job files and spreadsheets

Performs other related administrative duties as assigned by management

Requires regular and punctual employee attendance

Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards

Performs other duties as assigned

Knowledge, Skills, and Abilities:

Knowledge of CAT engine and gensets in addition to other non-CAT related equipment

Knowledge of invoicing, receiving, and basic business accounting principles

Excellent oral and written communication skills

Exceptional organizational, time management, and multi-tasking skills

Intermediate computer and related software applications skills

Intermediate to advanced Microsoft Office product skills (Word, Excel, PowerPoint, etc.)

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to interact with tact and courtesy and maintain a professional manner

Excellent interpersonal skills to establish working relationships with multiple departments and various levels of the organization, external CAT personnel, and

vendors used by PSD

The ability to read and understand information and ideas presented in writing

The ability to listen to and understand information and ideas presented through spoken words and sentences

Education and Experience:

High school diploma or equivalent required

Up to two years of work-related skill, knowledge, or experience is required

Supervisory Responsibilities:

None

Travel:

Up to 5% travel maybe expected

Physical Requirements:

This position involves extended periods in a stationary position; additionally, the occasional movement inside the office to access office machinery, file cabinets,

etc.

This role frequently communicates with others, and must be able to exchange accurate information in these situations

Occasionally moves materials or equipment weighing up to 10 lbs.

Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina

Routinely reacts to visual, auditory, and other signals, including alarms and instructions, and is required to visually inspect work

Work Environment:

Regularly works indoors in environmentally controlled conditions

Occasionally works outdoors and may be exposed to weather extremes conditions that include inclement weather, heat, cold, and humidity

Frequently works at fast pace with unscheduled interruptions

Disclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.