Project Coordinator, Substation Engineering

Job Summary: This position is critical in assisting the substation engineering leadership in overall project planning, organization, management, coordination, and administration of all substation capital projects. This includes interaction and collaboration with the Construction Managers, Commissioning Managers, Project Managers, HSE lead, Commissioning Lead, and Construction Leads, along with all applicable support services, including contract admin, finance, indigenous relations, and project management. This position is responsible for all planning, monitoring, and tracking schedules, costs, risks, and quality, and reporting on project deliverables, including external contractors. The Project Coordinators are expected to multitask and diligently handle multiple projects with competing timelines and competing objectives.

Job Description:

Collect data and track project success metrics.

Schedule meetings to coordinate project work and provide status updates.

Collaborate with the Construction Management Team to improve current construction standards, practices, and procedures for future use.

Support Project Manager oversight to ensure that Project Management Processes, Procedures, Quality Assurance, and inspection programs are being adhered to.

Support the creation and tracking of project baselines, including scope, costs, and schedules.

Document lessons learned and best practices and technologies to create a library of knowledge for future projects.

Perform major storm restoration work and associated drills as assigned.

Follow all policies and procedures established by LUMA.

Perform other duties as assigned.

Monitor budgets and other financial documents and respond to financial queries.

Update and use the risk-opportunity registers to mitigate financial risks.

Support the development of training materials.

Support project reporting activities, including preparing project presentations and trackers.

Monitor the “quality” process within their area of responsibility to ensure that every aspect of their work and services meet or exceed customer expectations and are consistent with the quality goals of the company.

Assist the substation engineering leadership in managing and monitoring the construction of all projects, track project progress, and report daily on changes that can impact the project cost or schedule.

Monitor and audit construction and materials management documentation to ensure that the facilities are being constructed to meet the quality specifications in the contract.

Additional Job Description:

Education and Experience

Degree in Engineering, Commerce, Business, B.Sc. or Registered Engineering Technologist combined with 3 years or more in an electrical utility environment with knowledge in projects management, and /or construction management role; or an equivalent combination of education and experience.

Project management Professional (PMP) or similar training and experience would be considered an asset.

Experience with working on Regulated Utilities and managing project interfaces with Regulatory Commission and Independent System Operators, International Aid Agency Interfaces on Large Utility Scale Capital Programs would be an asset.

Knowledge in Project Controls – scheduling, tasks development, WBS, Costs, Estimating, Risks and Reporting (to Regulatory and Federal Aid Agencies) would be an asset.

Ability to effectively communicate with all levels of the organization through various means such as email, phone, video conferencing, and in-person. Strong ability to develop and deliver effective presentations and facilitate meetings as related to strategy, training, and collaborating with various stakeholders.

Proficient in handheld GPS usage, GIS, Computers, MS Office and Outlook applications.

Knowledge of applicable Municipal, State and Federal Legislation would be an asset.

Knowledge of LUMA Project Management and Construction Standards Manual.

Good in organizational, communication, interpersonal and leadership skills.

Proficient in MS Office Suite - Word, Excel, PowerPoint and Outlook, Resourcing management, Risk Management, Project Management Tools.

Licenses/Certifications

Valid Driver's License and First Aid Training is required.

Travel Requirements

50%

Physical Demands

Stationary Position: significant time sitting, standing and moving.

Climb: some

Kneel: Frequently

Grab: Frequently

Bend: Some

Lift/Carry Over: 5-50 lbs.

Vision: 20/20 Corrected Vision

Hearing: Office / site setting, corrected if necessary

Working Conditions

Wet or Humid: Some

Working Near/On Moving Mechanical Parts: Yes

Working On/Near Heavy Machinery: Yes

Working in High Places: Some

Exposed to Fumes/Airborne Particles: Some

Exposed to Toxic or Caustic Chemicals: Sometimes / Site Based

Outdoor Weather Conditions: Yes

Work with Electricity: Yes

Work with Explosives: N/A

Risk of Radiation: Unknown

Noise Conditions :Yes at Site

Other Environmental Conditions Include: Typical Site based External Weather Conditions including Hurricanes

JR102709