Executive Administrator

Organizational Description. North Lawndale Employment Network is a comprehensive workforce development agency on Chicago’s West Side dedicated to advancing the economic outcomes of the community’s residents through innovative employment initiatives, including our social enterprises. In August 2021, North Lawndale Employment Network transitioned to a new campus which features a premier community café for residents and stakeholders.

Our Mission. To improve the earning potential of the North Lawndale community through innovative employment initiatives that lead to economic advancement and an improved quality of life for residents.

Opportunity. We are seeking an experienced Executive Administrator to provide high-level administrative support to the CEO/ President, and our Executive Leadership team. The successful Executive Administrator will demonstrate a high level of organizational and interpersonal skills, as well as thrive in a fast-paced environment, be highly proactive, extremely organized, and diplomatic yet assertive in with others.

Key Responsibilities:

Provide high-level administrative support and assistance to the CEO/ President and other assigned leadership staff.

Manage and execute all administrative tasks such as corresponding to emails, scheduling meetings with both internal and external parties. Update and maintain sudden changes to calendar/ meetings and re-evaluate priorities.

management of scheduled meetings and events with time sensitivity and prioritization

and support the CEO in preparation for and in follow-up to meetings, engagements, and commitments.

the planning and execution of Board of Trustees meetings and related functions by assembling and distributing board meeting materials, meeting minutes, all while handling meeting logistics, including updating and maintaining board related records.

as the primary point of contact for CEO, screening calls, handling inquiries, and responding to emails, as well as other forms of communication.

personal social media postings regarding company -wide events and promotions.

proofread, and/or process correspondence, reports, and other materials in support of the CEO.

in a high level of confidentiality as it relates to high-level financial, personnel, and personal matters.

Demonstrated ability to evaluate information and requests, and re-direct as appropriate.

Organize, coordinate, and execute all internal and external meetings from local organizations and local leaders; including set-up of meeting space, coordinating food and beverage needs and ensuring all technology requests are met according to the client’s specifications.

Accurately record meeting minutes while displaying discretion of sensitive information.

Deliver timely reminders to CEO/President concerning meetings, deadlines, and other commitments.

Consistently monitor email and other communications to ensure that all scheduling is coordinated, logistics confirmed, and appropriate parties informed.

Maintain and organize paper and electronic receipts; provide calendar reporting, expense reporting, and travel expense reports.

Provide weekly task updates.

Required Skills:

years in an executive administrative support role.

to be assertive with a confident approach to prompt and track the work of a busy executive.

tasks proactively and with a high degree of accuracy and discretion, while handling multiple priorities and meeting deadlines with frequent interruptions.

desire to embrace and align with the organization’s core values and mission and develop a broad knowledge and understanding of the organization’s operations to assist the CEO.

verbal and written communication skills and highly organized with the ability to multi-task and manage competing priorities.

Attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

working knowledge of Microsoft Office Suite, especially SharePoint and Microsoft Editor.

in board meeting minutes.