Operations Specialist

Who we are

msg global solutions is a systems integrator, software development partner and managed services provider focused on SAP solutions for accounting, finance, production, logistics, regulatory reporting, sustainability, performance management, customer experience and IoT. Operating from offices across the globe and still growing, our expert teams help clients achieve operational efficiency and improve decision-making capabilities. While the core of our expertise is in the financial services sector, our solutions are utilized in a wide range of industries, to which we are extending our services and expertise.

What you will do

As an Marketing Executive/ Executive Assistant, you'll play a pivotal role in ensuring the smooth operation of our marketing department. You'll manage the executive's schedule and administrative tasks, enabling them to focus on strategic goals. This role involves administrative tasks alongside active participation in marketing initiatives.

Schedule and coordinate internal and external meetings

Manage executive calendars

Coordinate and book domestic and international travel

Prepare and edit documents, presentations, and reports.

Provide general administrative support including assisting with maintaining contact lists, assisting guests / visitors, working closely with the regional team for arranging catering for meetings/events, and creating/executing purchase requisitions and purchase orders, as required by the India Country Manager’s office.

Prepare and edit correspondence, communications, presentations, and other documents

Plan & manage regional communication from the Country Head’s office,

Coordinate regular team events and activities to aid in building team camaraderie and morale for the region

Provides support for regional events, quarterly events, and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc. Plans and organizes the events, prepares agendas, coordinates all logistics in collaboration with various other functions.

Liaise with internal staff at all levels

Assist HR, Finance and Legal teams

Plan, organize and execute employee engagement activities, cross collaborating, planning, and support including All Hands meetings, morale events, and other group meetings as needed.

Manage tools and platforms to facilitate the delivery of marketing programs and communications

Assist with the development and management of projects as assigned by the Head of Global Marketing

Collaborate with stakeholders regarding brand marketing strategy, website and social media content creation, gather inputs and propose new product and services promotion initiatives

Perform various marketing duties in support of product marketing (create PPT decks, event support materials, videos, blogs etc.) and market research

Coordinate/manage internal and external events (event contracts, logistics, and onsite support).

Collaborate with Global HR regarding Global Marketing initiatives

Develop and execute social media initiatives and manage the image of msg global across channels

Collaborate with other marketing department team members on their projects

Perform other ad-hoc activities related to marketing and corporate communication

What skillsets you should have

Must have at least 7+ years of executive administrative support

Experience managing calendars, coordinating internal & external meetings, working with external vendors, booking domestic and international travel, and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive

Excellent organizational skills

Experience in managing office with remote teams

Fantastic attention to detail

Great time management

Excellent English verbal and written communication skills

Excellent numerical skills

Excellent computer literacy skills and proficient in excel, word and PPT

Good proficiency in Microsoft Outlook, Word, and Excel, and possibly also PowerPoint

Having good experience in managing travel desk activities and have managed Guest itineraries and made Visa and Travel booking.

Must have at least 5+ years’ experience within a Executive Assistant / Personal Assistant role, ideally within IT industry.

Having good interpersonal skills.

Can work with minimal supervision and multi-task effectively.

You have good computer skills (MS Word, Excel, Power point.)

You are a strong networker & relationship builder

You are adaptable and thrive in changing environments You possess strong analytical skills and are comfortable dealing with numerical data

Nice to have

Knowledge of Adobe Cloud products such as Premiere Pro, InDesign, Illustrator, and Photoshop or similar software

Experience with CRM (HubSpot), CMS (Joomla), and basics of CSS and HTLMHTML

Experience in working in the same industry and a global company

Experience in employer branding

What we offer

An encouraging, challenging work environment and opportunities for working.

Opportunities for domain learning, career growth and international exposure.

Competitive compensation packages including incentive payment and private medical insurance