Workplace Services Coordinator

The Workplace Services Coordinator’s role is an integral part in ensuring that our office operations run smoothly and are successful in supporting business activities. This is done by assisting the Regional Manager in fulfilling day-to-day tasks such as monitoring and ordering inventory for office and break room supplies, submitting work orders and scheduling repairs for general office space and equipment for the region. Travel is required for this role and will not exceed 30%.

Duties/Responsibilities

Perform various clerical tasks as needed (file papers, organize supplies, receive deliveries, etc.)

Following office workflow procedures to ensure maximum efficiency

Maintaining files and records with effective filing systems

Supporting other teams across the firm with various administrative tasks

Monitor office expenditures and submit reports regarding the same

Monitor office supplies inventory and review and approve orders

Assist in vendor relationship management

Maintain an organized workspace at all times

Assist leadership with the coordination of services for regional sites

Source products from multiple vendors and provide cost analysis

Establish an understanding of daily operations within their assigned offices and anticipate their needs

Provide assistance with the onboarding and seat assignment of new employee across the enterprise

Qualifications and Requirements

High school diploma or GED equivalent required

Associate’s degree in office administration, management or related field preferred

2+ years working in office admin or hospitality management preferred

Computer literate with proficiency in MS Office programs

Experience using office machinery (printer, scanner, mail opener, etc.)

Excellent customer service skills

Organized and detail oriented

Outstanding communicator both verbally and written

Reliable with patience and professionalism

Physical Requirements

Occasionally prolonged periods of sitting at a desk and working on a computer.

Ability to lift at least 50 lbs

Reports to: Regional Office Manager

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