Bookkeeper Architecture & Interior Design Firm (Remote)

Bookkeeper/Accounting Specialist Architecture & Interior Design Industry Alexandria, VA

- Work remotely in the area - visits to the office during the week, when needed -

We are seeking a self-starting, detail-oriented, and experienced Accounting Specialist/Bookkeeper for our client to join their award-winning, creative, family-oriented team specializing in interior design, architecture, and branding. Be an integral part of the day-to-day operations, where you will work closely with the executive, procurement, and management teams to execute all daily tasks and deliverables. This position will be based remotely, with access to the Alexandria area for office visits when needed.

Key Responsibilities/duties

Full Charge Bookkeeper Functions: A/R, A/P, Bank Reconciliation & Credit Card Reconciliation

Process Monthly Payroll - Coordinate new hire paperwork and employee terminations

Filing Monthly and Quarterly Sales Tax Returns; Monthly, Quarterly, and Year End Reports and Financial Statements

Maintain Insurance Policies for Health Insurance, General Liability and Workers Comp by paying monthly premiums, managing audits, renewals and subcontractor compliance/W-9

Filing and maintenance of Business Licenses for corporate entities

Maintain internal financial reports for Cash Flows and Earnings for (offsite) Firm CPA and upper level management; Year-End Items (W-2's, 1099's, Record Retention)

Coordinate with and assist Procurement Team and project managers to establish pricing and place orders with vendors and suppliers; Assist in order tracking, project billing, and cost-management

Coordinate with Procurement Team and project managers to ensure all orders are within project budget and, when discrepancies arise, find and implement solutions

Maintain client accounts by preparing and maintaining client invoices, collection of payments, retainers and deposits

Identify areas for improvement in existing business practices

Manage office supply ordering and ordering of toiletry items

Check Mail and Manage outgoing packages - UPS, FedEx, USPS and DHL

Manage Employee Time Keeping (Paid Time Off/ Vacation Time/ Sick Time) Qualifications

Bachelorâ s degree preferred

7+ years of Bookkeeping/Accounting experience

Previous bookkeeping/accounting experience in an interior design or architecture firm/studio

Advanced proficiency level in QuickBooks and Microsoft Office Suite (Excel, Word, Power Point, Outlook)

A strong work ethic, high integrity level and a “can-do” attitude

Excellent written and verbal communication skills

Motivated self-starter who can execute deliverables independently just as well as collaboratively

Ability to manage multiple accounts simultaneously, prioritize workflow, and meet internal and external deadlines

High level of detail, organization, and professionalism at all times.

Problem solver - resourceful in advanced identification of potential issues and accompanying resolution recommendations.

For immediate review and consideration, contact: Nadia Roberts -

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Why work with Interior Talent?

OUR CLIENTS hire us to FIND YOU

Exclusively focused on the Architecture and Design industries

We work with the DECISION MAKERS â Owners, Principals, Directors, and HR

CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL â we highly value your current position and will never do anything that would bring your future into jeopardy

EXPERTISE: In the industry since 2003

We are your advocate and WE GET IT â we know making a career decision is difficult and weâ re here for you throughout the whole process

Accounting, Bookkeeper, Accounting Specialist, Account Manager, HR, Payroll, A/R, A/P, Accounting