Administrative Support Coordinator

Schedule: Full-time

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. This position oversees and provides professional administrative support, financial management and budget planning for the department.

Duties:

Processes new hire and termination paperwork

Maintains personnel files and update the incoming and outgoing employee information

Oversees records maintenance, to include but not limited to inventory, personnel, and office files

Submits all paper PAF, EPAF, EDR, travel, and PET's

Update time supervisor approver in PeopleSoft, assign required trainings, and run reports

Manages approval process for payroll, leave accounting/reporting, and other financial matters

Assists with developing, implementing, and interpreting policies and procedures, ensuring compliance with Federal, State and University policies and regulations

Assists with coordination and planning of program hosted events and programs/logistics

Negotiates with contractors and vendors

Selects, supervises, trains and evaluates performance of assigned staff

Coordinates and executes department events

May maintain budget and grant administration, account reconciliation, Pcard management, and OU Foundation funds

Performs account reconciliation to balance financial statement transactions to source documents and forecast cash flow and account balance

May prepare and reconcile Grant/Foundation reports and verify cash balance in accounts

Provides support with purchases, travel, policies and procedures, awards, funding requests, and reimbursement requests

Performs various duties as needed to successfully fulfill the function of the position

Education: Bachelor's degree AND:

36 months experience in an administrative role.

Equivalency/Substitution: Will accept 48 months experience in lieu of the degree for a total of 84 months related experience.

Skills:

Working knowledge of office procedures

Working knowledge of accounting processes

Ability to use a computer and calculator

Knowledge of Microsoft Office Suite (Outlook, Excel, and Word) May be tested on Office skills

Excellent interpersonal skills Ability to work as a team member

Ability to complete tasks in an efficient and timely manner

Must be detail-oriented

Ability to multitask, be organized, and be self-motivated

Ability to communicate verbally and in writing

Basic math skills

Working Conditions:

Physical: Sit for prolonged periods. Use of a computer. Manual dexterity. Communicate effectively. Engage in repetitive motions.

Environmental: Standard Office Environment.

Departmental Preferences:

Additional duties and departmental preferences to be discussed during interviews.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.