Senior Executive Assistant

Job Title: Senior Executive Assistant

Location: Remote (HST Timezone)

Working Schedule: Monday - Friday, 08:00 AM to 05:00 PM (Hawaii Standard Time)

Job Description:

Are you ready to step into a pivotal role where you'll directly impact the organization and productivity of a dynamic CEO? If you thrive in fast-paced environments, excel at multitasking, and have a passion for organization, we have the perfect opportunity for you!

Responsibilities:

Support CEOs Productivity: Assist with various tasks to enhance the CEOs efficiency.

Manage E-commerce and Real Estate Operations: Oversee operational tasks across both business domains.

Execute Project-Based Tasks: Handle administrative duties such as drafting reports and screening candidates.

Support CEO Across Multiple Tasks: Provide invaluable support across e-commerce, real estate, and personal tasks.

Key Performance Indicators:

Response Time: Respond within a maximum of 5 minutes to CEO-initiated Slack messages during working hours.

Task Tracking: Ensure 100% of tasks assigned to you are tracked in our project management tool, ClickUp, providing full visibility.

Deadlines: Complete 80% of tasks by the assigned deadline, with thorough review and approval.

Time Saved: Measure the amount of time saved for the CEO, aiming for maximum efficiency.

90 Day Objectives:

Understanding of CEOs Responsibilities: Gain a comprehensive understanding of the CEOs responsibilities across both e-commerce and real estate businesses, enabling you to provide optimal support.

100% Follow Through: Ensure timely and high-quality completion of all assigned tasks, demonstrating exceptional organizational skills.

Hitting 100% of KPIs: Achieve all key performance indicators outlined below.

Qualifications

Minimum of 3 years relevant Executive Assistant experience, with additional points for experience in e-commerce or real estate.

Minimum 2 years experience in a 100% remote work environment.

Bachelors Degree required.

Highly organized with excellent prioritization skills.

Proactive and able to meet deadlines consistently.

Proficient in Google Suite and Microsoft Suite.