Facilities Coordinator

Duties and Responsibilities

Receive incoming call

Manage incoming & outgoing mails/parcels and make a record

Meeting and Training room booking management up to date & tidiness

Attend to client request of ordering office supplies

Conference call arrangement as request

Manage the printer & fax toner replenishment

Courier service incoming and outgoing delivery account update

Issuance Name cards for client

Client PR/PO Issuance

Great Visitor/Vendor and ensure they been briefed on the safety and given them a copy of safety booklet

Follow up with JLL vendor Invoices

Perform EDI

Others Duties Includes

1. Prepare monthly report

Download Statement of Account from Celcom website Check Statement of Account and update SST 6% in Excel Update name for 200 phone lines Update monthly usage in excel file Prepare pivot table for EDI template Prepare EDI template Submit EDI report and post invoice in BMP system BPM system fill up some information before final submission Update entry and exit staff Celcom clear list record and cost center

2. Email to Celcom Support

IDD & International roaming activation Data Plan activation Replacement, change and lost sim card Termination lines

3. EDI – TM utilities, Training courses, Adecco, Courier services monthly invoices

4. Update cost center, amount tally with invoice and correct SST code

5. Submit EDI report and post invoice in BPM system

6. BPM system fill up some information before final submission

7. Pantry items/Stationery/Electrical Items

Check stock Request quotation from vendor Prepare order list Raise POR in JLL template Received goods and ensure all in order as per in the PO Distribute stationery request

8. Name Card Request

Prepare staff details and request artwork from vendor Finalize name card artwork Prepare POR in JLL template Receive name cards and distribute to respective person

9. Courier management

Call to pick up arrangement Ensure dispatch pack the parcels/documents with consignment note Prepare Performa invoice for International Parcels All CN must be file together with the outgoing list

10. Soft service management

Handle multiple soft services vendors to ensure all services done on time as required, this include soft followup on invoices.

Location:

On-site –Kuala Lumpur, Malaysia

JLL Privacy Notice

JLL, together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

REQ355979