Executive Assistant II

Requisition Number

101639BR

What's a career like at BAE Systems? Remarkable! BAE Systems, Inc. is seeking an experienced Executive Assistant with attention to detail and excellent communication skills to provide support to the Vice President and Chief Human Resources Officer (CHRO) with occasional support to HR COE executives. This position will act as the focal point for the CHRO and will be responsible for providing analytical and specialized support for a variety of duties and tasks, as well as day-to-day coordination of the CHRO’s busy schedule. In this role, you will work on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations. Additional responsibilities and opportunities exist to support and lead critical projects with other HR Leadership Team members to prepare the individual for advancement in the HR function. Individuals interested in developing HR experience and capabilities are encouraged to apply!

Our ideal candidate is passionate about organization, structure and time management. You are a self-motivated professional who thrives when successfully juggling a variety of tasks in a fast-paced environment. You have a well-honed ability to use a high degree of tact and diplomacy in handling matters that are critical or confidential in nature. You also enjoy working on special projects and have an interest in the human resources profession.

Primary Duties and Responsibilities Include:

Support the CHRO as key focal point for communication;

Maintain the CHRO’s calendar, arrange meetings and appointments. Maintain and track meeting action items through completion;

Lead and assist with critical projects as a member of the leadership team; including participating and including in key HR leadership meetings including global interaction;

Manage communications with senior level internal and external customers to include Board members and senior level executives. Maintain a variety of soft and hard copy records/files that involve company private data that if revealed would be detrimental to the company’s interests;

Coordinate, facilitate, and provide support for high level conferences, meetings and events with a high degree of tact and diplomacy;

Manage Teleconference and TEAMS connections. Handle the catering for meetings and events. Coordinate highly visible meetings and support international guests during these meetings;

Create PowerPoint presentations with embedded Excel for quarterly business meetings and others documents as required. Support metrics analysis, web maintenance and SharePoint coordination;

Coordinate extensive domestic and international travel for the CHRO. Manage travel arrangements, expense reporting, and procurement card reconciliation;

Manage all aspects of receiving and screening all forms of communication as required.

Advertising Title

Executive Assistant for the CHRO of Human Resources

Job Family

Executive Support

Travel Percentage

<10%

Clearance Level – Must be able to obtain for position

None

Shift

1st Shift

Regular or Temporary

Regular

Typical Education and Experience

Typically a High School Diploma and 5 years work experience or equivalent experience

Required Skills and Education

High School diploma or equivalent;

A minimum of seven (7) years of related experience. Bachelor's degree may replace the experience requirement;

Proven experience in an executive administrative function;

Advanced level proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook;

Project juggler, good follow-up abilities and strong organizational skills;

Great attention to detail;

General knowledge of computer hardware and office equipment.

Preferred Skills and Education

Administrative/business school or Associates degree;

Certified professional secretary or certified administrative professional;

Formal training in Microsoft Office Suite to include Outlook;

A background in supporting an HR Executive or HR function;

Aspirations to develop and grow their career with the HR field;

10-plus years of related experience.

About BAE Systems, Inc.

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Our Commitment to Diversity, Equity, and Inclusion:

At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

Department

HO101060_NA HR General

Company

MNA_BAE SYSTEMS, Inc

Posting Requirements

Internal/External

Job Category

Other Professionals

Recruiter

Hinna Sheikh

U.S. Person Required

Yes

Business Area

Center of Expertise

Salary Max Point

111210

Salary Min Point

69520

Union Job

None