Office Administrative Assistant

Languages

English

Education

Bachelor's degree

Experience

1 year to less than 2 years

Asset languages

Hindi

Urdu

Punjabi

Work setting

Consulting firm

Responsibilities

Tasks

Coordinate the flow of information within the team

Direct and control daily operations

Evaluate daily operations

Open and distribute mail and other materials

Plan and organize daily operations

Assign, co-ordinate and review projects and programs

Determine and establish office procedures and routines

Oversee the classification and rating of occupations

Schedule and confirm appointments

Answer telephone and relay telephone calls and messages

Answer electronic enquiries

Compile data, statistics and other information

Advise senior management

Order office supplies and maintain inventory

Plan, organize, direct, control and evaluate daily operations

Greet people and direct them to contacts or service areas

Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

Type and proofread correspondence, forms and other documents

Perform data entry

Provide customer service

Work with the marketing department to understand and communicate marketing messages to the field

Maintain and manage digital database

Perform basic bookkeeping tasks

Consult with clients after sale to provide ongoing support

Conduct sales calls

Supervision

1 to 2 people

Experience and specialization

Computer and technology knowledge

Google Docs

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Adobe Photo shop

MS Office

Google Drive

Electronic mail

Technical terminology

Legal

Business

Area of work experience

Purchasing, procurement and contracts

Immigration

Tourism

Area of specialization

Correspondence

Reports and records

Contracts

Invoices

Manuscripts, publications or theses

Charts, tables, graphs and diagrams

Project management

Business process management

Facility management

Accounting

Additional information

Security and safety

Basic security clearance

Transportation/travel information

Own transportation

Own vehicle

Willing to travel

Willing to travel regularly

Valid driver's licence

Travel expenses not paid by employer

Public transportation is available

Work conditions and physical capabilities

Ability to work independently

Fast-paced environment

Work under pressure

Tight deadlines

Attention to detail

Repetitive tasks

Large caseload

Large workload

Work with minimal supervision

Personal suitability

Ability to multitask

Excellent oral communication

Excellent written communication

Flexibility

Judgment

Organized

Team player

Accurate

Client focus

Reliability

Time management

Adaptability

Accountability

Dependability

Due diligence

Quick learner

Benefits

Other benefits

Free parking available

Learning/training paid by employer

On-site amenities

Parking available