Business and Financial Operations Administrative Assistant (Contingent

Perform a variety of administrative and clerical tasks, including but not limited to: data collection and management; performance monitoring and measurement; schedule management and planning; updating government systems; reporting program status internally to program management

Provide support to branch managers and employees

Assist in daily office needs and managing general administrative activities

Develop, prepare, and coordinate reports, information papers, and organizational briefings for the government

Assist in coordinating, consolidating, analyzing, distributing, and monitoring action items, and tracking suspenses and responses

Prepare agendas, schedule meetings, maintain calendars, and conference room schedules

Assist with development and implementation of program schedules and project plans

Use government travel systems to ensure travel is efficiently scheduled

Plan and execute organizational activities for both internal and external agencies

Determine customer requirements and translate these requirements into organizational plans

Analyze business and technical processes to develop and implement new and modified processes and policies

Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities

Other duties as assigned

This position is contingent upon contract award.

Requirements

Education/Training:

High School diploma required

Bachelor’s degree in business administration or related field preferred

Experience:

2+ years of experience supporting management personnel

Experience supporting management personnel within the DoD preferred

Familiarity and experience with DoD Planning, Programming, Budgeting & Execution process

Proficiency with Microsoft Office products (Microsoft Word, Excel, PowerPoint, Visio, Project), Adobe and/or other common business applications

Excellent interpersonal, verbal and written communication skills, both oral and written

Demonstrated ability to quickly adapt to emerging requirements

Excellent customer service skills (trusted and reliable, prompt and attentive)

Strong initiative and an ability to organize daily tasks and manage multiple responsibilities

Able to prioritize workloads effectively

Preferred Education, Experience, & Skills

Prior military experience as an Executive Officer supporting a senior military officer in command position (Lt Col/O-5 or higher) or a senior civil service director or division chief

Experience with government contract requirements including contract deliverables

Experience with complex organizations and working with other business teams

Prior experience with DoD Acquisitions Programs and/or weapons systems

Security:

Must be a US citizen

Active Secret clearance required

Benefits

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary & AD&D)

Paid Time Off (Vacation, Sick & Public Holidays)

Short Term & Long Term Disability

Training & Development

Wellness Resources

Permanent