Administrative Assistant - Hour/Week

Job Description

The Administrative Assistant is responsible for providing clerical and administrative support for the four Regions of Hadassah Florida.

Job Responsibilities

Monitor General Voicemail Box, respond to messages or forward to appropriate person.

Monitor Consolidated Florida email account. Forward emails to appropriate staff as needed.

Send out meeting notices and receive RSVPs.

Monitor online registration and send to appropriate volunteer

Schedule zoom for Staff and volunteer

Maintain Hadassah Florida electronic calendar, sharing events with Florida regions' staff and volunteers as appropriate.

Create and maintain portfolio holder (PIF) directories for Hadassah Florida and its component Regions.

Create mail merges of correspondence and labels.

Monitor open rates for email campaigns and inform appropriate director of findings.

Using the appropriate online programs and/or software, maintain segmented email distribution lists for various categories of volunteers and staff. Assist in sending eblasts as needed.

Keep electronic files organized

Create and send electronic responses from online registration website

Assist Programming Associate with creating online event surveys

Send to volunteers weekly program registrations

Other duties, as required.

Required Skills, Education or Experience

AA or 2-3 years equivalent experience

Proficiency in Microsoft Office products at an intermediate level

Effective interpersonal and organizational skills, both written and oral. Excellent communication skills

Ability to work in a detail-oriented, precise, organized, and proactive manner.

Ability to multi-task and work independently

Monday, Wednesday and Thursday: 9:00AM-4:10PM