Sponsored Funding Administrator

Job Summary

The Post-Award Sponsored Funding Administrator will work on a team to provide general or specialized post-award support for grants and contract portfolios. This position will be responsible for meeting established account management expectations, identifying deviations, and resolving account management problems. Serve as liaison to the sponsor(s) and partner with Business Office, faculty, and other university personnel in the fiscal management of grants and contracts. Manage project tasks and make improvements to enhance the Post-Award process.

Responsibilities:

Account Management - Responsible for the setup, tracking, and management of financial activity and reporting for assigned grants. Collaborate with faculty, BO, and other staff in the monthly reconciliation of sponsored accounts. Responsible for the allocation and authorization of expenses to appropriate accounts. Complete and/or review data entry in the system to support setup, billing/collections, and account management following established procedures and expectations. Ensure accuracy and correct errors identified in audits. Understand business processes in the support of the daily management of grants and contracts and identify where process improvements are needed. Prepare and/or review sponsor required fiscal and management reports and/or invoices as appropriate. Meet established account management expectations and identify and resolve account management problems as guided by established procedures. Prioritize work in order to complete assignments on a timely basis. Recommend process improvements on the assigned team as well as processes that cross other teams in SPS and as appropriate make improvements to processes, systems, and procedures. Continually increase knowledge of impacts grants management data has on reporting and compliance.

Post-Award Outreach and Liaison - Partner with Business Office staff, faculty, and other university personnel in the fiscal management of grants and contracts. Work proactively to avoid problems and/or identify issues and work with others to resolve any issues in a timely manner. Provide guidance to business offices, PIs, and others on complex grant questions to ensure compliance with the award terms and conditions, uniform guidance, and Purdue policies. Responsible for assisting business offices with cost share reconciliations. May assist in training preparation to both the SPS group and business offices across campus.

Sponsor Liaison - Interpret uniform guidance, university, and sponsor regulations to collectively work with the sponsors in meeting compliance requirements. Develop relationships with sponsor personnel while monitoring developments/changes within sponsoring agency. Continually monitor sponsor, federal, or university policy changes and update resources in Post-Award.

Other - Coordinate and/or assist with other activities, special projects, and reports. May serve on subcommittees. Perform other duties as requested.

What We're Looking For:

Bachelor's degree in Business, Management, or a related field

Two or more years of experience in research administration, business administration, accounting, or a related field

Consideration will be given to an equivalent combination of required education and related work experience

Demonstrated ability to meet deadlines, strong attention to detail, and a focus on superior customer service

Demonstrated ability to analyze, interpret, and implement uniform guidance; federal, state, and sponsor guidelines; and university policies and procedures

Excellent communication, planning, problem-solving, analytical, project management, and customer service skills

Ability to operate within the university's financial, HR, and ERA systems

Personal computer and related software skills, e.g., word processing, spreadsheets, database, data inquiry, Internet, etc.

What Is Helpful:

Business Services or Sponsored Program Services experience

What We Want You To Know:

Purdue will not sponsor employment authorization for this position

A background check is required for employment in this position

FLSA: Exempt (Not eligible for overtime)

Retirement Eligibility: Defined Contribution Waiting Period

Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

What You'll Get In Return:

All university employees are afforded a generous benefits package, including medical/dental/vision insurance, paid time off, and retirement contributions. As part of Purdue University’s expansive employee benefit package, the University is proud to offer its employees the opportunity to grow, learn, and advance by offering a tuition remission opportunity at both Purdue University and Purdue Global.

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