Admin Center Front Desk, Registration and HR Support Clerk

Position Type:

Secretarial/Clerical/Clerk

Date Posted:

4/25/2024

Location:

Administration Center

Date Available:

6/1/2024

District:

Lombard Elementary District 44Admin Center Front Desk, Registration & HR Support Clerk

$15.50 per hour + Cafeteria Amount

*Cafeteria amount can be used towards health benefit election or taken as earnings.

IMRF Position,

Sick Days,

Personal Days,

Paid Holidays

JOB GOAL: To effectively manage the Administration Center Front Desk, oversee student registration and support the Human Resources Department/ Superintendent's Office.

DEPARTMENT: Educational Support Personnel

REPORTS TO: Superintendent and/or designee

RESPONSIBILITIES:

• Maintains the confidential aspect of the office.

• Receives and directs phone calls and relays messages for Administration Center personnel.

• Greets and directs visitors.

• Exercise professional demeanor in all interpersonal interactions.

• Maintains a central district calendar, employee recognition calendar, employee school calendar (IWAS), and website calendar.

• Schedule and organize physical space and other needs for administration center workshops, trainings, and meetings.

• Maintains news media articles in a notebook for archives.

• Performs clerical and secretarial tasks for Human Resources and Office of the Superintendent as related to routine office procedures (bulk mailings and other tasks assigned).

• Sorts, opens, and dates incoming mail.

• Coordinates scheduling repairs and orders supplies for Administration Center's copy machine, postage machine, and shredder.

• Processes student work permits.

• Assists in maintaining and coordination of student registration forms and procedures.

• Maintains emergency information on central office personnel.

• Maintains district forms and registration.

• Maintains forms and processes applications for all substitute positions, including entering into Skyward and Frontline.

• Maintains a well-organized office area that projects a high-quality, efficient image of the office environment.

• Creates a pleasant, helpful atmosphere for all who contact the district office.

• Performs other related duties as assigned by Administration.

CORE COMPETENCIES:

• Ability to read, write, speak, and communicate effectively with staff, students, and parents with diverse backgrounds.

• Maintaining high standards of confidentiality and ethical conduct at all times.

• Demonstrate appropriate telephone etiquette with proper voice inflection.

• Excellent communication, problem-solving, and interpersonal skills.

• Ability to perform clerical tasks such as coding, sorting, filing, alphabetizing and numerical ordering.

• Ability to operate office equipment which includes laptop, copy machines, postage meter, and other electronic equipment.

• Able to move and lift materials, supplies, and equipment as needed.

• Ability to multitask.

QUALIFICATIONS:

• Have earned a high school diploma.

• Have a minimum of two years of successful experience in a related secretarial or office position.

• Keyboarding skills; minimum 50 words per minute.

• Proficient in utilizing a computer to communicate via email and using an office productivity suite like Google or Microsoft Office.

PREFERRED QUALIFICATIONS:

• Experience working in a public entity or a school system is preferred.

• Experience with Skyward and Frontline Absence Management.

CONDITIONS OF EMPLOYMENT:

• 12 months/8 hours

• 260 work days and paid holidays determined by the Board of Education.

• Salary and conditions established by the Board of Education.

EVALUATION:

Performance is evaluated by the Superintendent or designee.