Human Resources Administrative Assistant / Receptionist

Job Description

TERI is Growing! Join our team and be part of a future that empowers individuals touched by special needs through life skills coaching, companionship, and support.

The Human Resources Administrative Assistant/Receptionist will operate multiline telephone system to answer incoming calls, directs callers to appropriate personnel and produces various word processing documents, agency mailing, and Scanning assignments. Assists the Human Resources department and other administrative staff with special projects and clerical duties.

Responsibilities: Include, but not limited to, the following. Other duties may be assigned.

Welcomes on site visitors, determines nature of business, and announces visitors.

to appropriate personnel. Issues passes or badges when required.

Codes, Scan and records training and other personnel data in the ADP software

Receives, posts, and distributes daily mail.

Schedules package pickups and drop offs.

Maintains fax machine, assists users, sends faxes and retrieves and routes incoming faxes.

Maintains postage meter and copy machines for service needs and supplies.

Places orders and receives and maintains inventory of office supplies.

Performs other clerical duties as needed, such as data entry, filing, photocopying, scanning, and collating.

Schedules and arranges meetings for administrators with other internal staff as requested.

Prepares agendas, reserves, and prepares facilities and obtains necessary materials for meetings as requested.

Performs data entry in HRIS software to include employment applications, trainings, etc.

Monitors general office areas and break room to ensure a neat and orderly appearance is maintained.

Photographs and prepares employee ID cards.

Protects clients’ rights, safety, health and welfare and best interest at all times.

Range: $19-20 per hour + benefits

Schedule: Full Time, M-F 8:00AM-5PM

Requirements:

2-year prior administrative work experience

Proficient to advanced skills with MS Outlook, Word, Excel, Experience utilizing ADP HR (or similar HRIS) software and prior photo/video editing skills are highly desirable

High School diploma/GED. Advanced education preferred.

Must have ability to maintain CA DOJ and FBI criminal background clearance

Must pass pre-employment physical and marijuana drug screen.

Qualifications:

Must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or general education degree (GED) preferred.

Three (3) years prior related experience and prior experience with heavy call volume required.

Previous experience in Human Resources highly desired.

The benefits of joining TERI:

PPO Medical / Dental / Vision & FSA

Life / ADD / Disability Insurance

403b Savings Plan

Onsite Fitness Center

Health & Wellness Program

Vacation, Sick Pay & Paid Holidays

Join TERI today - We change lives! Apply online:

Our office is located at 251 Airport Road, Oceanside, CA 92058.

Equal Opportunity Statement: TERI is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. At TERI, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy and related medical conditions, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status and any other characteristic protected by applicable law. TERI believes that diversity and inclusion among our employees is critical to our success, in touching the lives of those we serve and seek to recruit. We strive to develop and retain the most compassionate and talented people from an extensive and diverse candidate pool.