Administrative Assistant - Legal

Overview:

Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department.

Responsibilities:

Act as administrative support for the Legal Team attorneys

Manage and respond to incoming legal requests; monitor deadlines, and update changes in status

Review and proofread various legal agreements and correspondence

Conduct compares and general review of various legal documents

Route documents for approvals and execution in accordance with the Company's authority matrix

Draft and assist in the preparation of correspondence, to include letters, notices and emails

Perform document control functions such as management of the legal Share Point repository

Manage Legal Team calendars

Manage the Legal Blog

Manage mail for the Legal Team

Coordinate Legal Team meetings

Provide daily, weekly, monthly, quarterly, annually reporting as required by your supervisor

Update agreement templates & publishing as needed

Other items as assigned

Qualifications:

Education and Work Experience Requirements:

Associates or Bachelor’s Degree in a business-related field preferred

Two years' experience in an administrative role; previous executive assistant experience preferred

Knowledge, Skills and Abilities Required:

Take reasonable care of your own and others’ health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Zero Injury principles

Advanced Microsoft Office skills (Word, Outlook, Excel)

Familiarity working within Share Point

Strong organizational skills, initiative and meticulous attention to details

Ability to handle confidential information and communications in a secure and professional manner

Excellent written and verbal communication skills, including ability to work well within a team

Ability to deal with multiple assignments, to prioritize, and to progress assignments without constant oversight

Working Environment:

When visiting jobsites the work environment involves some exposure to hazards or physical risks, which require following basic safety precautions

This work environment may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors and/or loud noises

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

#LI-Onsite

Permanent